Liquid scintillation counter (UW-MAD) [19-0038]

The University of Wisconsin-Madison, located in Dane County and specifically in the city of Madison, is seeking bids for the procurement of a single Liquid Scintillation Counter to be delivered and installed at 30 East Campus Mall. The equipment is being solicited by the Department of Environmental Health & Safety through a Request for Bid (RFB) process, with initial bid documents issued on January 18, 2019. Originally, the bid was due on January 30, 2019, but an amendment extended the deadline to February 1, 2019, at 2:00 PM Central Standard Time. Bidders are required to submit two hard copies of completed bids, including a signed Request for Bid Form, Bidder Response Sheet, specifications, descriptive brochures, an itemized bid list, vendor information sheet, and client reference list. The University will evaluate bids based on the lowest extended net total bid that is deemed to be in the best interest of the institution, with potential preference given to Minority Business Enterprises (MBE) or Disabled Veteran-Owned Businesses (DVB) submitting qualified bids within 5% of the apparent low bid.

The procurement encourages participation from diverse business entities, specifically highlighting opportunities for certified minority businesses, woman-owned businesses, and disabled veteran-owned businesses as subcontractors or service providers. Bidders must have at least five years of experience providing radiation safety equipment and must be either an original manufacturer, authorized distributor, or dealer with manufacturer authorization and service capabilities. The contractor will be responsible for complete delivery, including packing, freight, insurance, setup, instruction, operation manuals, and debris removal, with all equipment prices quoted F.O.B. Destination and Installed. Payment terms are net 30 days following acceptance testing and University approval, and the contractor must maintain manufacturer's standard warranty coverage, provide maintenance and repair services with replacement parts available within five days, and respond to service calls within 72 hours. While no specific budget range is explicitly stated, the procurement requires the contractor to use only manufacturer-trained personnel for installation and maintenance, with all work to be performed on-site unless specific University permission is granted.