Liquid Propane Gas

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is conducting an Informal Selection solicitation for Liquid Propane Gas, identified as Project 2023-Informal-709. The procurement seeks a vendor to provide two specific line items: 100 gallons of liquid propane gas and two 33.5 lbs. forklift propane tank cylinders. The contract period will run from July 1, 2023, to June 30, 2024, with vendors required to deliver materials within 5 business days of order placement to 323 W Mountain Street, Pasadena, CA 91103. Key procurement dates include a question submission deadline of August 3, 2023, at 12:00 pm, and a proposal submission deadline of August 8, 2023, at 3:00 pm. Evaluation criteria will focus on selecting the lowest responsive and responsible bidder, with vendors required to submit unit pricing electronically through the City's eProcurement Portal. Vendors must provide a completed IRS Form W-9, Pasadena Business License (if applicable), proof of insurance, and a 12-character Unique Entity Identifier (UEI) from SAM.gov.

The solicitation does not explicitly mandate set-aside designations for disadvantaged enterprises, though the city's documentation includes optional workforce diversity forms (AA-1, AA-2, AA-3) that demonstrate a commitment to equal opportunity employment practices. Vendors must be prepared to complete a Relevant Experience Form documenting five previous projects to demonstrate qualifications. While specific budget ranges are not detailed, the procurement process allows the city to reject any or all bids and request additional information to assess bidder qualifications. The contract requires electronic invoice submission within 7 days of service through the city's vendor invoice portal, with comprehensive documentation requirements including service slips, reports, and delivery information. Potential vendors will also need to complete a technical questionnaire to ensure compatibility with the city's existing technological infrastructure, indicating a thorough vetting process that extends beyond the immediate liquid propane gas procurement.