INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for the City of Pasadena Public Works Department's Building Systems and Fleet Management Division (PW-BSFMD), specifically designed for vendor contract submissions. The invoice form is structured to capture detailed information about services and/or materials provided, with designated sections for describing services (requiring documentation of hours worked) and parts/materials (requiring documentation of item counts). The template mandates vendors to upload invoices electronically within 7 days of service or order delivery through the city's vendor invoice portal at https://invoice.cityfpasadena.net.

The invoice template is tailored for comprehensive documentation, requiring vendors to specify critical details such as date of service, service location, asset service information, order dates, delivery dates, and any applicable discounts or additional fees. The form provides clear instructions for completing each section, including requirements to attach service slips, reports, packing slips, or pick tickets. The template is designed to ensure transparent and standardized billing processes for the City of Pasadena, with specific fields for city staff to reference purchase orders, contracts, and other administrative tracking information.