Liquid polymer for wastewater plants

The City of Palm Coast, located in Flagler County, Florida, is seeking competitive bids for liquid polymer to be used at two wastewater treatment plants through Invitation to Bid (ITB-UT-25-71). The procurement requires a firm price per 275-gallon tote bin for a high charge cationic liquid emulsion polymer specifically for sludge dewatering, with distinct polymer requirements for each plant: WWTP#1 requires polymer equivalent to Polydyne SE-1959, and WWTP#2 requires polymer equivalent to Polydyne C-6286. The estimated annual usage is approximately 36 totes for WWTP#1 and 12 totes for WWTP#2, with delivery requirements including F.O.B. destination, non-ferrous tote bins, and delivery within 48 hours for normal orders and 24 hours for emergency orders. Bidders must provide Safety Data Sheets, conduct annual one-hour safety seminars, supply manufacturer warranties, and maintain a minimum two-month shelf life for unopened totes. Key evaluation criteria include price, product quality, previous performance, safety, reliability, and reference checks. Critical dates include a question submission deadline of August 15, 2025 at 2:00 PM, and bid responses due by August 21, 2025 at 2:00 PM, with a virtual bid opening scheduled for the same date and time.

The solicitation includes a local business preference for vendors located within Palm Coast or Flagler County for at least one year prior to the solicitation. The contract term will be one year with two optional one-year renewals, and the City is exempt from Florida sales and compensating taxes. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. Delivery locations are specified as 26 Utility Drive, Palm Coast, FL for WWTP#1 and 400 Peavy Grade, Palm Coast, FL for WWTP#2. Submission of bids is exclusively through the City's Bonfire digital procurement portal, with no alternative submission methods accepted. While specific budget ranges are not detailed, the procurement appears focused on securing a reliable, cost-effective polymer supply for ongoing wastewater treatment operations. The City reserves the right to reject all submissions, waive formalities, and potentially re-advertise or abandon the project, with strict prohibitions on unauthorized contact with city staff regarding the solicitation.