Liquid Carbon Dioxide Cylinders

The City of Orlando Procurement and Contracts Division (Invitation for Bid IFB26-0250) seeks a qualified contractor to provide comprehensive installation, maintenance, and servicing of liquid carbon dioxide (CO2) systems for eleven municipal pool facilities throughout Orlando, Florida. The procurement requires the contractor to supply all labor, materials, equipment, and consumables necessary to service Chart Industries Inc. CARBO-MAX 750 High Flow Liquid Carbon Dioxide Systems and related equipment at designated pool locations. Key deliverables include equipment maintenance in accordance with manufacturer recommendations, CO2 detector installation and maintenance, 24/7 emergency response with 24-hour service availability, and "keep full" basis tank filling services on a monthly per-location basis. The contractor must demonstrate a minimum of three years of documented experience specializing in Chart Industries Inc. CARBO-MAX 750 system installation and servicing, with references required as part of the submittal. All pricing must be firm for the contract period and quoted on an F.O.B. Destination basis, with all costs including rental, installation, delivery, unloading, and HAZMAT fees included in the unit price. The non-mandatory pre-bid conference is scheduled for March 16, 2026, at 10:00 AM via Microsoft Teams, with written questions due by March 23, 2026, at 5:00 PM. The bid due date and virtual opening is April 6, 2026, at 2:00 PM. The contract term is one year with four optional 12-month renewal periods, for a potential cumulative total of 60 months. The City will award to the responsive and responsible bidder submitting the lowest total submittal after application of all applicable City programs and preferences.

The City of Orlando reserves the right to consider Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) participation programs in the award decision. Required submittals include completed attachments covering references, respondent certification, contract acceptance, conflict of interest disclosure, human trafficking affidavit, and VBE participation documentation, along with proof of insurance and a signed W-9 form. Insurance requirements include Workers Compensation and Employer's Liability, Comprehensive Automobile Liability, and Commercial General Liability with minimum limits of $1,000,000 combined single limit per occurrence. The pricing proposal requires submission of competitive bids for annual equipment maintenance agreements, gas detection system components (control unit, CO2 sensor, and shut-off valve), tank rentals, and liquid CO2 supply, each quoted on a per-location monthly basis for the twelve pool facilities. The City does not pay federal excise or state sales taxes. No incumbent vendor or budget range information has been provided in the available documentation.