Liquid Asphalt 2026 FHWA ER Eligible

The Kentucky Transportation Cabinet, Division of Purchases, issued Request for Bid (RFB) 605 2600000337 on January 16, 2026, to procure liquid asphalt materials for the Division of Maintenance and Highway Districts 1-12 throughout Kentucky's 120 counties. The solicitation seeks seven groups of emulsified and polymer-asphalt emulsion materials: RS-2, AE-200, SS-1h, HFMS-2, HFRS-2, CRS-2P (Cationic), and HFRS-2P (Anionic), with bidders required to propose a single unit price per gallon for each material group at each county or shipping point. Vendors must submit pricing in two formats: delivered f.o.b. destination or picked up at vendor terminals, with haul costs calculated at $0.15 per ton-mile for pick-up or through vendor-owned storage tanks at $500.00 per delivery day. Prices must be firm and include applicable Superfund taxes and sales or use taxes where applicable. The critical deadline for written questions is January 28, 2026 at 3:00 PM Eastern Time, with responses to questions posted by January 29, 2026, and all bids due electronically through the eProcurement system at https://vss.ky.gov by February 10, 2026 at 1:30 PM. The tentative award date is February 28, 2026, with the Master Agreement having an initial contract period beginning no earlier than March 1, 2026 and expiring February 28, 2027, with no optional renewal periods.

The contract is subject to Federal Highway Administration funding requirements, including Buy America compliance under 23 U.S.C. 313, 23 C.F.R. 635.410, and the Build America, Buy America Act, which may restrict vendor eligibility to domestic suppliers and manufacturers. Vendors are required to submit certifications including non-collusion certification, Buy America/BABA compliance certificate, required affidavits, and designation of eligible agencies for potential inter-agency and political subdivision use through Attachment B. The procurement incorporates an asphalt adjustment mechanism triggered when the Kentucky Average Price Index (KAPI) fluctuates more than five percent from the month the contract is bid, with monthly adjustments calculated using a provided spreadsheet at 60 percent asphalt content. No specific incumbent vendors are identified in the solicitation documents, and the Commonwealth reserves the right to reject excessive prices and award multiple contracts to ensure coverage across all Kentucky counties. All vendors must be registered with Kentucky's Vendor Self Service (VSS) application prior to submission, with file uploads limited to 65,000 KB per document and a maximum of ten documents. No specific budget range or award value is disclosed in the available solicitation materials.