Liquid Asphalt 2025

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for a master agreement contract to supply liquid asphalt materials for calendar year 2025. The procurement covers seven groups of asphalt materials: Emulsified Asphalt RS-2, AE-200, SS-1h, and HFMS-2; Emulsified Asphalt HFRS-2; Polymer-Asphalt Emulsion (Cationic) CRS-2P; and Polymer-Asphalt Emulsion (Anionic) HFRS-2P. The contract will serve the Transportation Cabinet's Division of Maintenance and Highway Districts 1-12 throughout all 120 Kentucky counties, with eligibility for extension to other state agencies and political subdivisions at the vendor's discretion. Bidders must submit a single unit price per gallon for each asphalt group for each county or shipping point, with prices quoted either F.O.B. destination freight prepaid or for pickup at vendor terminals. The Commonwealth will award contracts based on the lowest unit price for delivered materials and the lowest calculated cost (unit price plus assumed haul cost at $0.15 per ton-mile) for picked-up materials. Vendors may also propose storage tank services at a fixed rate of $500 per delivery day, and all prices must include applicable Superfund Tax and sales or use taxes where applicable. Electronic bids are due by January 29, 2025, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service portal, with the contract period extending from March 1, 2025, through February 28, 2026. No specific quantities are guaranteed, as estimated volumes are for planning purposes only and actual purchases will be based on departmental needs.

The solicitation incorporates price adjustment mechanisms based on the Kentucky Average Price Index (KAPI), with adjustments triggered when monthly price changes exceed five percent. Bidders must be registered in the Commonwealth's eProcurement system and are required to comply with federal Buy America provisions and Build America, Buy America Act requirements, as the contract will be financed by Federal Highway Administration funds. All bidders must submit required affidavits regarding campaign finance and resident bidder status, provide a Non-Collusion Certification, and submit a Buy America/BABA Certificate of Compliance prior to award. No specific set-asides for disadvantaged enterprises or minority-owned businesses are identified in the procurement documents. No incumbent vendors or current contractors are listed in the available documentation. The solicitation does not specify an overall budget range or estimated contract value; however, the procurement is structured as a master agreement for all of Kentucky's liquid asphalt needs, suggesting a significant annual purchasing volume. Vendors seeking additional information or technical assistance with submission can contact the Commonwealth's Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357.