Liquid Asphalt (2025)

Dane County, Wisconsin is soliciting bids for a liquid asphalt procurement contract for the 2025 fiscal year through a Request for Bid (RFB) process. The county anticipates purchasing approximately 150,000 gallons of various liquid asphalt types, including CRS-2, CRS-2P, HFRS-2, and HFRS-2P, to be used in surface treatment and asphalt sealcoat projects. The successful bidder must provide an insulated 6,000-gallon minimum capacity transport tank trailer for jobsite unloading and will be responsible for testing aggregate sources and recommending appropriate asphalt types and application rates. The bid was released on February 12, 2025, with a deadline for questions on March 5, 2025, and a final response deadline of March 12, 2025, at 2:00 pm. The contract will be effective from the date of purchase order or contract execution, with deliveries to be made to various locations within Dane County through November 30, 2025. Pricing will be evaluated on a per-gallon basis, with bidders required to complete comprehensive pricing information for the specified asphalt types.

The county offers local vendor preferences, including potential price adjustments up to 15% for Dane County-made, regionally-made, and Wisconsin-made goods. Bidders must provide comprehensive insurance coverage, including commercial general liability, environmental impairment liability, and workers' compensation insurance. Additional requirements may include performance bonds and fair labor practice certifications. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the local vendor preference suggests a potential advantage for regional businesses. The procurement allows for flexible bidding across different asphalt types, with the county reserving the right to determine final product quantities based on test recommendations. Though specific budget ranges are not detailed, the estimated purchase of 150,000 gallons indicates a significant contract value for the selected vendor(s). The county will likely evaluate bids based on pricing, delivery capabilities, product quality, and compliance with specified technical requirements.