Liquid Asphalt 2024

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet Division of Purchases, is issuing a Request for Bids (RFB) for the procurement of liquid asphalt materials to support the Department of Highways' road and bridge construction and maintenance activities across Kentucky counties. The solicitation seeks competitive bids for seven groups of liquid asphalt materials: Emulsified Asphalt (RS-2, AE-200, SS-1h, HFMS-2, and HFRS-2), Polymer-Asphalt Emulsion Cationic (CRS-2P), and Polymer-Asphalt Emulsion Anionic (HFRS-2P), with all materials required to conform to Section 806 of the Kentucky Transportation Cabinet's Standard Specifications for Road and Bridge Construction and be sourced from approved producers. Bidders must submit unit prices per gallon for each material group and each of the 120 Kentucky counties or shipping points via the mandatory online Kentucky Vendor Self Service system, with separate bid sheets for delivered and picked-up materials; for delivered materials, awards will be made to responsible bidders offering the lowest unit price per gallon by county, while for picked-up materials, awards will be made based on the lowest sum of terminal price plus the Department's calculated haul cost at fifteen cents per ton-mile, and vendor-owned storage tanks carry an agreed price of $500.00 per delivery day. The solicitation was issued on January 8, 2024, with written questions due by January 19, 2024, responses issued by January 22, 2024, and a bid closing date of January 29, 2024, at 1:30 p.m. Eastern Time, with a tentative award date of March 1, 2024, and the master agreement contract commencing no earlier than March 1, 2024, and extending through February 28, 2025. Bidders must have active vendor registration in the e-procurement system (requiring 24-48 hours for new registrations), submit completed affidavits attesting to compliance with Kentucky campaign finance laws, certify compliance with Buy America and Build America (BABA) Act requirements ensuring domestic manufacturing of steel, iron, aluminum, and other designated materials, and maintain bid validity for a minimum of ninety calendar days. Price adjustments will be made when the Kentucky Average Price Index (KAPI) fluctuates more than five percent between the contract award month and delivery month, calculated using an established adjustment formula with asphalt content at sixty percent.

The Commonwealth extends reciprocal preference to Kentucky resident bidders and provides preference points to qualified entities including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit organizations serving individuals with disabilities. All bidders must comply with applicable Kentucky Revised Statutes addressing tax compliance, employment law compliance, and nondiscrimination requirements under Executive Order 11246 and the Americans with Disabilities Act, and must submit a Materials Certificate of Compliance prior to receiving notice to proceed, certifying adherence to Buy America and BABA requirements, with contractors bearing the burden of proof to establish compliance and false certification constituting a criminal violation. No incumbent vendors or current contractors are identified in the solicitation documents. The Commonwealth may award multiple contracts to ensure that every Kentucky county has supplier coverage, though no specific budget ranges or estimated award values are disclosed in the available solicitation materials. Vendors should note that all pricing submissions must be quoted to two decimal places, include representative contact information (name, phone number, and email address), and reference the producer number obtained through the KDOT Materials webpage at http://transportation.ky.gov/Materials/Pages/SiteManager.aspx.