Liquid Asphalt

Dane County, Wisconsin has issued Request for Bid #2023-RFB-021-PR for liquid asphalt to be used in surface treatment and asphalt sealcoat projects. The procurement seeks approximately 220,000 gallons of various liquid asphalt types, specifically CRS-2, CRS-2P, HFRS-2, and HFRS-2P, with deliveries to multiple locations within the county. Vendors must provide an insulated 6,000-gallon minimum capacity transport tank trailer for jobsite unloading at no additional cost and conduct aggregate testing, including recommending appropriate asphalt types and application rates for different surface conditions. The bid was released on January 27, 2023, with vendor questions due by February 10, 2023, and proposal submissions required by March 1, 2023 at 2:00 pm. The contract will be effective for one year from execution, with firm unit bid prices desired through November 30, 2023. Evaluation criteria will include price, past performance, and service capabilities, with the county reserving the right to award the bid to the most advantageous proposal.

The procurement includes local vendor preference provisions, with potential price adjustments for Dane County-made, regionally-made, or Wisconsin-made goods. Bidders must comply with specific requirements, including comprehensive insurance provisions, fair labor practices, and safety standards. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid appears open to qualified vendors who can meet the technical and logistical requirements. The pricing structure includes unit costs per gallon for different asphalt types, with additional pricing for emulsified asphalt application and potential demurrage charges. Although a specific budget range is not detailed, the procurement suggests a substantial annual contract value given the 220,000-gallon requirement. Vendors will need to demonstrate capability to provide multiple asphalt types, maintain appropriate transportation infrastructure, and meet the county's technical specifications for surface treatment projects.