Liquid Asphalt 2022

The Commonwealth of Kentucky, Department of Transportation Cabinet (KYTC), Division of Maintenance is issuing a Request for Bid (RFB) to procure liquid asphalt materials for distribution across Highway Districts 1-12 throughout Kentucky counties. The solicitation requests competitive bids for seven groups of liquid asphalt products: Emulsified Asphalt grades RS-2, AE-200, SS-1h, HFMS-2, and HFRS-2, along with Polymer-Asphalt Emulsions CRS-2P and HFRS-2P, with bidders required to submit a single unit price per gallon for each material group for each Kentucky county or shipping point. Bidders must submit pricing through the Kentucky eProcurement system (Vendor Self Service platform) exclusively, with written questions due by January 26, 2022 at 4:00 PM and bids due by February 3, 2022 at 1:30 PM Eastern Time; the tentative award date is March 1, 2022, with the master agreement contract extending through February 28, 2023. Pricing must include all applicable Superfund Taxes and sales or use taxes, with firm prices quoted without qualifications, and all bids must remain valid for a minimum of 90 calendar days after the bid closing date. The Commonwealth reserves the right to award multiple contracts to ensure coverage across all Kentucky counties, with awards determined by lowest responsible and responsive bidder based on low unit price per gallon for delivered materials or by the sum of picked-up terminal price plus assumed haul costs calculated at $0.15 per ton-mile; for vendor-owned storage tanks, payment is fixed at $50.00 per delivery day with demurrage charges assessed at $12.50 per quarter hour for unloading time exceeding 1.5 hours. Price adjustments will be applied when the Kentucky Average Price Index (KAPI) fluctuates more than five percent from the February 2022 contract award month, utilizing a provided adjustment spreadsheet calculator.

Qualified bidders including Kentucky Correctional Industries, agencies serving individuals with disabilities, and Kentucky resident bidders receive additional preferences, with reciprocal preferences applying to Kentucky resident bidders. Bidders must submit an Annual Affidavit affirming compliance with Kentucky campaign finance laws, valid sales and use tax registration, non-delinquency on state taxes and fees, and non-participation in boycotts of open trade jurisdictions, along with attestations regarding the preceding ten years of statutory prohibitions. Delivery methods may include vendor delivery by transport tank trucks F.O.B. destination, state pickup at vendor facilities, or provision of vendor-owned storage tanks at designated locations. Bidders must register with the Kentucky Transportation Cabinet Materials website to obtain a producer number prior to submitting bids and must comply with all Federal Highway Administration (FHWA) Form 1273 contract provisions regarding nondiscrimination, labor standards, safety, debarment certification, and environmental compliance. The solicitation documentation does not specify incumbent vendors or current contractors, nor does it identify explicit budget ranges or award values, as this is an indefinite quantity master agreement procurement where the Commonwealth will award based on responsive bidding across the state's 120 counties.