Liquid Asphalt 2019

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases is soliciting sealed bids for the procurement of liquid asphalt materials to supply the Kentucky Department of Highways for use across all 120 Kentucky counties. The solicitation seeks bids for six groups of emulsified asphalt and polymer-asphalt emulsion products: RS-2, AE-200, SS-1h, HFMS-2, HFRS-2, and CRS-2P, with bidders required to submit unit prices per gallon for each product grade by county. Vendors may propose delivery via three methods: transport tank trucks directly to project locations, pickup at the vendor's terminal with the Department calculating haul costs at $0.15 per ton-mile, or vendor-owned storage tanks positioned at designated locations priced at $50.00 per delivery day. All unit prices must include applicable Superfund Tax and sales or use taxes, and materials must conform to Section 806 specifications and the KYTC's 2012 Standard Specifications. The master agreement will commence on March 1, 2019, and extend through February 28, 2020, with sealed bids due on February 12, 2019, at 10:00 AM Eastern Time at the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky; written questions were due by February 4, 2019, at noon, with the tentative award date of March 1, 2019. Evaluation criteria include best value determination based on the lowest unit price per gallon per county and product group for delivered materials, while pickup options are evaluated on the sum of the terminal price plus assumed Department haul costs; an asphalt price adjustment mechanism applies when the Kentucky Average Price Index (KAPI) fluctuates more than five percent from the bid month to the delivery month using a provided formula and calculator spreadsheet.

Resident bidders receive reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies receive additional preference percentages. Multiple contracts may be awarded to ensure service availability in every Kentucky county, and the solicitation permits awards to both state agencies and political subdivisions at the vendor's discretion. All bids must comply with Federal Highway Administration (FHWA) Form 1273 requirements, excluding Davis-Bacon provisions, and must adhere to Buy American clauses mandating that steel, iron, and manufactured products used in publicly funded transportation projects be domestically produced and sourced. Bidders must submit a signed face of solicitation, completed bid sheets for both delivered and picked-up delivery options covering all Kentucky counties, required affidavits, and a Certificate of Authority if applicable; vendors must also obtain a producer number through the Kentucky Transportation Cabinet's Materials website at http://transportation.ky.gov/Materials/Pages/SiteManager.aspx. No incumbent vendors or specific budget ranges are identified in the solicitation documents, though the contract represents a comprehensive statewide procurement vehicle for liquid asphalt materials used in road construction and maintenance projects throughout Kentucky's transportation network.