Linens/blankets, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for the purchase and delivery of linens and blankets under a term contract. The procurement seeks competitive bids for two distinct items: linen kits and wool blankets specifically designed for enhanced special needs cots to be utilized during hurricane and disaster events throughout Palm Beach County. The linen kits must include a pillow, pillowcase, fitted sheet, and flat sheet, with all sheets sized to accommodate 31-inch by 80-inch by 2-inch high mattresses and individually packed; the blankets must be constructed of wool material, individually packaged, and similarly sized to fit the specified mattress dimensions. All pricing must be firm and fixed with F.O.B. delivery at destination, requiring delivery within twenty-four hours of receiving a delivery order unless otherwise approved in writing by the County. Quoters must provide product names and model numbers matching accompanying descriptive literature, with samples subject to County request, and award will be made on an item-by-item basis to the lowest responsive and responsible quoter. The deadline for quote submission was October 29, 2018, at 4:00 p.m. (EST), to be submitted to Carlos A. Ramos, Buyer, at the Palm Beach County Purchasing Department via fax or email.

The contract term is twelve months with an option to renew for four additional twelve-month periods, contingent upon mutual written agreement and appropriation of funds by the Board of County Commissioners. The anticipated contract value for the initial twelve-month term is $99,999.99, with Palm Beach County reserving the right to adjust this amount based on actual requirements. This procurement is federally funded through Public Assistance grant funding awarded by FEMA to the Florida Division of Emergency Management and Palm Beach County, requiring all quoters to comply with federal requirements including environmental and historic preservation protections, debarment and suspension certifications, and drug-free workplace certifications. The solicitation does not reference set-aside designations for disadvantaged enterprises or incumbent vendors. Failure to meet the specified delivery requirements or provide items as specified constitutes grounds for default and contract termination.