Linens/blankets, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of linens and blankets under a federally funded term contract designed for hurricane and disaster relief purposes. The procurement seeks two primary deliverables: linen kits and wool blankets specifically designed for enhanced special needs cots. Each linen kit must include a pillow, pillowcase, fitted sheet, and flat sheet, with all linens sized to accommodate a 31-inch wide by 80-inch long by 2-inch high mattress; blankets must be constructed of wool material and similarly sized to fit the specified mattress dimensions. All items must be individually packaged and delivered within twenty-four hours of receiving a delivery order on an F.O.B. destination basis, with the vendor responsible for all transportation costs, liability, and risk in transit. Quotations were due on October 5, 2018, at 4:00 p.m. Palm Beach County local time, submitted to Carlos A. Ramos, Buyer, at the Purchasing Department. The contract award will be made on an all-or-none basis to the lowest responsive and responsible quoter, with pricing firm and fixed throughout the contract term. Vendors must submit samples at the County's discretion to verify compliance with specifications, and all delivered items must meet County acceptance standards or will be returned at the vendor's expense for full refund.

The contract is awarded for an initial twelve-month term with four optional twelve-month renewal periods, contingent upon mutual written agreement and appropriation of funds by the Board of County Commissioners, with an anticipated contract value of $99,999.99 for the initial term. The procurement is funded entirely with federal Public Assistance grant funds awarded by FEMA to the Florida Department of Emergency Management and Palm Beach County. All vendors must comply with federal requirements including debarment and suspension certifications, environmental and historic preservation protections, and Drug-Free Workplace Certification, with the latter potentially providing tie-breaker consideration in award decisions. The solicitation does not specify set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors were identified in the procurement documents. The County reserves the right to increase or decrease the anticipated contract value based on actual requirements during the contract period.