Linen Services

The Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation, is requesting sealed bids for weekly linen services for Batavia Downs Gaming, with bids due September 30, 2026 at 2:30 p.m. EST. The incumbent vendor is Alsco Services.

The scope includes weekly delivery of tablecloths in various sizes and colors, napkins, chair covers, bar mops, aprons, chef coats, cook shirts, laundry bags, and related items, all delivered in pristine condition free of stains and tears as directed by the Director and/or Manager of Food and Beverage. Bidders must submit pricing per item and include a linen swatch booklet or visual template with their bids.

The contract term runs thirty-six months from November 1, 2026 through October 31, 2029, with options to extend for two additional one-year periods at no more than a 5% markup on each item. Award will be made to the lowest responsive and responsible bidder based on the lowest total base bid price.

All bids must be accompanied by non-collusion bidding certification, New York State Finance Law certifications, and three professional references. Bidders must carry commercial general liability insurance with minimum limits of $1 million per occurrence and $2 million aggregate, automobile liability coverage of $1 million, excess liability umbrella coverage of $1 million, and statutory workers' compensation insurance for New York. The successful bidder must pay prevailing wages as established by the New York State Department of Labor.

Written questions regarding specifications are due September 16, 2026 at 4:30 p.m. EST. WROTB serves seventeen counties and two cities in Western New York and is exempt from state and local sales taxes.