Linen Products- RC Correctional /Jail

Rockland County is seeking bids for a comprehensive linen products contract for the County Correctional Facility and various county departments through Request for Bid (RFB) RFB-RC-2025-089. The procurement involves supplying 17 different linen items, including bedspreads, blankets, pillow cases, sheets, towels, washcloths, and laundry bags, with estimated quantities ranging from 10 to 150 dozen per item. Bidders must provide detailed specifications for each linen product, including specific sizes, materials, colors, and approved brand equivalents, with unit pricing, brand names, and product codes. The contract will be awarded line by line to the lowest responsible bidder, with a one-year term and two additional one-year renewal options. The bid submission deadline is August 14, 2025, at 3:00 PM, with electronic submissions required through the Bonfire Portal or at the Rockland County Purchasing Department. Vendors must deliver products within 20 business days after receiving a purchase order and comply with mandatory requirements including submitting a Certificate of Experience, Statement of Required Disclosures, and various certifications such as non-collusion, Iran Divestment Act, and Boycott, Divest and Sanctions (BDS) activities.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises. Previous contract awards indicate multiple vendors can be selected, with past contracts including Bob Barker Company, Charm-Tex Inc., and Rifz Textiles Inc. Bidders must provide comprehensive insurance coverage, including general liability, automobile liability, and workers' compensation, with the County of Rockland named as an additional insured. Vendors must also present valid NYS Workers' Compensation and Disability Certificates or Attestation of Exemption. The previous contract's total extended price was $10,385.60, suggesting a similar budget range for this procurement. The county reserves the right to cancel the bid with 30 days' notice or rescind awards for poor service or quality, and requires first-quality products with no open packages, floor samples, or discontinued models. The contract allows for quarterly price adjustments with supporting documentation, typically limited to 5% unless unusual industry circumstances occur.