RFB-RC-2022-103 Award-Revised 9-9-24.pdf

COUNTY OF ROCKLAND

Department of General Services Purchasing Division

Title: Linen Products-Correctional Jail

Contract Period: September 29, 2022 through September 28, 2023 w/ (2) 1-year options Extended through September 28, 2024, w/ 1-year option, Extended through September 28, 2025

Original Date of Issue: September 28, 2022

Date of Revision: September 9, 2024

BID No: RFB-RC-2022-103

Catalog: Laundry & Linen Supplies

Authorized Users: County Agencies, All Political Subdivisions

Address Inquiries To:

Name: Richard Ryan Title: Purchaser II Phone: 845-364-3817 Fax: 845-364-3809 E-mail: ryanri@co.rockland.ny.us

Description This contract is for various linen products for the jail.

Contract # Vendor Number Contractor & Address Telephone No.

BID 22-103 0000008929 Bob Barker Company Inc.

7925 Purfoy Road Fuquay Varina, NC 27526 Contact: Rebecca Miller rebeccamiller@bobbarker.com

800-334-9880

FAX: 800-322-7537

BID 22-103-A 0000003748 Charm-Tex Inc.

1618 Coney Island Avenue Brooklyn, NY 11230 Contact: Stan Danzger Stan@charm-tex.com

718-252-8100

FAX: 718-258-8303

BID 22-103-B 0000021683 Rifz Textiles Inc.

470 Hollenbeck Street Rochester, NY 14621 Contact: Saad Khan saad@rifz.com info@rifz.com saad@saasoh.com

585-789-0939 mailto:rebeccamiller@bobbarker.com mailto:Stan@charm-tex.com mailto:saad@rifz.com mailto:info@rifz.com mailto:saad@saasoh.com

BID 22-103-C

NOT RENEWED

0000008102 Standard Textile Co, Inc.

One Knollcrest Drive Cincinnati, OH 45237 Contact: Josh Minkove & Matt Vacca jminkove@standardtextile.com mvacca@standardtextile.com

513-761-9255

FAX: 513-679-8372

BID 22-103-D 0000025139 Victory Supply LLC 7025 Industrial Park Road Mount Pleasant, TN 38474 Contact: Evan Trommer bids@victorysupplyinc.com

888-376-1205 mailto:jminkove@standardtextile.com mailto:mvacca@standardtextile.com mailto:bids@victorysupplyinc.com

BID NO.: RFB-RC-2022-103-Revised LINEN PRODUCTS Award Page 1

LINE

NO.

DESCRIPTION ITEM

NUMBER

EST.

QTY.

UNIT UNIT

PRICE

EXTENDED

PRICE

BRAND NAME

& PRODUCT

CODE

VENDOR EFFECTIVE

9/29/24

1 Bedspreads

100% cotton, Rib Cord

Size: 76” x 110”

Color: Raspberry

Standard Textile 32090186, Harbor Linen or approved equal

85008000002

NOT

RENEWED

10 DOZEN 144.90$ $ 1,449.00 BL/BS76110RS Charmtex NOT RENEWED

2 Blankets

Thermal, 100% cotton

Weight: 2 ½ lb.

Size: 66” x 90”

Color: White

Acme #66300, HWL BCSF6690 approved equal

85012000001 15 DOZEN 72.89$ $ 1,093.35 THERMAL Charmtex

3 Thermal Blankets

100% cotton, thermal, Weight: 2 ½ lbs.

Size: 66” x 90”

Color: White

Acme 17473, HWLBCSF669025 or

Approved Equal

85012000002 15 DOZEN 72.89$ $ 1,093.35 THERMAL Charmtex

4 Pillow Cases

50% polyester/50% cotton, Size: 42” x 36”, Type 180 2” hem at open end

Color: White

Acme #29563, HWL SDP4236 or approved equal

85064000001

NOT

RENEWED

10 DOZEN 10.56$ $ 105.60

Standard Textile

0371740C Standard Textile NOT RENEWED

5 Pillow Cases

50% polyester/50% cotton, Size: 21” x 30”, 1” hem at open end, Type 130

Color: White

ACME #29565, Bob Barker Co. PC4234 or approved equal

85064000004 15 DOZEN 8.50$ $ 127.50

Bob Barker

Company

Item #: PC4234

Bob Barker

6 Half Pillow

Microvented 100% polyester core with 68%

Viny/32% polyester Cover, 13" x 20" Bob

Barker MV2013 or approved equal

85063100002 15 DOZEN 45.00$ $ 675.00

Bob Barker

Company

Item#: MV2013

Bob Barker

7 Half Pillow Case

22" x14" White or Orange color, Minimum thread count 130

Bob Barker Co. PC1422 Or Approved Equal

85064000008 15 DOZEN 5.95$ $ 89.25

Bob Barker

Company

Item#: PC1422

Bob Barker

8 Pillow

Microvented Staph Check Fiber Filled, 21" x

27"

StandradTtextile 93390100 or Approved

Equal

85063100001

DO NOT USE

10 DOZEN 31.00$ $ 310.00

Bob Barker

Company

Item#: MV2026

Bob Barker UNAVAILABLE

9 Sheets

100% cotton knit, Size: 36” x 80” x 14”, Color: White (Stitching on hem must be white thread)

Knitted fitted and 19/20 oz. per sq. yd.

Standard Textile 07245405,HWL SKF19 or

Approved Equal

85064000006 10 DOZEN 54.60$ 546.00$

Rifz Textiles Inc

SKU #

KSBH36841515

Rifz Textiles

10 Sheets

50% polyester/50% cotton, Size: 66” x 110”, Finished with 1” hem at top and bottom, Edges fast selvage, Type 130

Color: White

Acme 22304, HWLSE266104 or Approved equal

85064000002 10 DOZEN 42.00$ 420.00$

Bob Barker

Company

Item#:

SH661115L

Bob Barker

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

Linen Products

BID NO.: RFB-RC-2022-103-Revised LINEN PRODUCTS Award Page 2

LINE

NO.

DESCRIPTION ITEM

NUMBER

EST.

QTY.

UNIT UNIT

PRICE

EXTENDED

PRICE

BRAND NAME

& PRODUCT

CODE

VENDOR EFFECTIVE

9/29/24

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

11 Jail Sheets

50% polyester/50% cotton

Size: 54” x 90”, Finished with 1” top and bottom hems, Edges fast selvage, Type 130

Color: White

Tabb Textile #4638, Acme Supply 26090 or approved equal

85064000005 100 DOZEN 23.00$ 2,300.00$

Bob Barker

Company

Item#: SH5490N

Bob Barker

12 Bath Towels

100% cotton, terry cloth, Size: 22” x 44”, Approx. wgt. 6 lbs. per dozen, Hems bar tacked, Color: White Acme #11633, Amerassoci or approved equal

SHIP IN BALES ONLY

QTY. PER BALE ___________

85092000004 50 DOZEN 11.44$ 572.00$ VSI BTWH22442 Victory Supply

13 Bath Blankets

Size: 70” x 90”, Cotton napped unbleached,

1.45 lb. each

Color: White or Beige

Standard textile 80102100,HWLBBath15 or

Approved Equal

85012000003

NOT

RENEWED

10 DOZEN 37.08$ $ 370.80

Standard Textile

80102421 Standard Textile NOT RENEWED

14 Bath Towels

100% cotton, terry cloth

Size: 20” x 40”, Approx. wgt. 5 1/2 lbs. per dozen, Hems bar tacked, Color: White

Standard Textile 40525420,Tabb Textile #HT-

120, Standrad Textile or approved equal

85092000006 25 DOZEN 10.97$ $ 274.25 VSI BTWH20405 Victory Supply

15 Dish Towels

100% cotton, terry cloth, terry weave, Size: 15” x 18”, Hemmed ends, Approx. wgt. 1.1 lbs./dozen

Color: White

Standard Textile 4079340, American Assoc.

#TL-01-108, KSE TBM20T 12/PK or approved equal

85088000005

NOT

RENEWED

10 DOZEN 3.00$ $ 30.00

Standard Textile

40793400 Standard Textile NOT RENEWED

16 Washcloths

100 % cotton, terry cloth, Size: 12” x 12”, Hems bar Tacked, Approx. wgt. ..75 lbs./dozen, Color: White

Acme #15312, Standrad Textile 43375409 or approved equal

85092000002

NOT

RENEWED

250 DOZEN 2.04$ $ 510.00

Standard Texitle

43375409 Standard Textile NOT RENEWED

17 Laundry Bags, Mesh

100% Poly, Size: 30" x 40", Top Closure zippered or 3 hole rubber closure

51022000003 10 DOZEN 41.95$ $ 419.50

Bob Barker

Company

Item#: WZ2436 and PZW2436

**size is

24x36**

**see item spec sheet, no rubber closures**

Bob Barker

Total Lines 1-17 $ 10,385.60

PAGE: 9

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: LINEN PRODUCTS- CORRECTIONAL JAIL

RFB-RC-2022-103

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

SPECIFICATIONS

11.. SCOPE

1.1. The scope of this bid is to furnish linen products, to the Rockland County Correctional/Jail and various Rockland County departments located throughout the County.

22.. GENERAL

2.1. PLEASE READ THE BID CAREFULLY!!!

2.2. Bid maybe entered in the Bonfire portal or returned as a physical bid prior to the closing date referenced on page number one. Please do not wait until the last day to enter or send in your bid so that it is received prior to the closing date.

2.3. The County of Rockland reserves the right to cancel this bid with thirty days’ notice for any reason.

The County of Rockland also reserves the right to rescind any award for poor service, quality, or any other valid reasons.

2.4. Do not call for results. Results should be available within 14 business days of the bid closing as long as all alternate samples have been received and evaluated.

3. REQUIREMENTS

3.1. Receipt Confirmation Form must be returned within five working days of receiving the bid. Do not send with bid.

3.2. Statement of required disclosures representations and certifications must be completely filled out, notarized, signed, and returned with bid.

3.3. Certificate of Experience form must be completed, signed, and returned with bid.

3.4. Bidder may bid on any number of lines on the proposal pages, although the County would prefer that sheets and pillowcases come from one bidder.

3.5. Bids must be on original bid form. No photocopies accepted.

3.6. Bid only one item to a line. If bidding item and an alternate for same line, use separate pages.

3.7. Brand names, model or stock numbers and product code numbers are to be entered in brand column. If brand name and number is not specified as requested, your bid may be considered non-responsive and subject to rejection.

3.8. Unit price must be written in unit price columns and multiplied by estimated quantity price and placed in extended price column if returning physical bid. If entering in Bonfire only the unit price needs to be entered in the system as it will calculate the extended pricing.

3.9. Vendor shall not accept verbal orders.

3.10. All orders shall have a Purchase Order number and a delivery address.

3.11. Rockland County’s commodity code number and purchase order number must be referenced on all packing slips and invoices.

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

3.12. All products must be first quality products, no open packages, floor samples or discontinued models will be accepted.

4. DELIVERIES

4.1. Vendor must advise the County of Rockland Purchasing Division of any delays.

4.2. Delivery time shall be no longer than 20 business days after receipt of Purchase Order. Bid only on items capable of being delivered within the specified delivery time frame.

4.3. All orders shall be shipped complete. Split or partial shipments may be refused, unless agreed upon with the County of Rockland Purchasing Division. The County of Rockland Purchasing Division must be notified of any split or partial shipments. Broken (split) shipments and long delays in shipment will only cause problems for the using Departments and will delay payment.

4.4. If products are not delivered within the specified time frame, the County of Rockland may purchase the product elsewhere and charge back any cost differences to the supplier.

4.5. The County of Rockland’s inventory is based on a fluid receiving of products. Any delays in shipping may cause a supply problem. If unable to comply with the delivery date specified on the purchase order, call the Purchasing Division at (845) 364-3817.

4.6. All deliveries must be accompanied with a bill of lading and packing slip.

5. SAMPLES

5.1. If bidding alternate items specified, the bidder must send tear sheets or a catalog with specifications

(marked appropriately with the item number) with bid.

5.2. Alternate samples bid must be provided and will be utilized in bid evaluation. Samples should be sent with bidder’s name, company, item number, and bid number. Samples should be addressed to Richard

Ryan c/o Rockland County Division of Purchasing 50 Sanatorium Bldg. A 6th Floor Pomona N.Y.

10970

5.3. Samples may be returned upon request. A call tag will be required for all samples to be returned.

6. QUANTITIES/SIZES/PACKAGING

6.1. All quantities shown are estimates based on previous usage. Actual quantities ordered may be during the term of this Contract. Total quantities may not be ordered at one time. Each department does its own ordering. Therefore, some orders may be of small quantities.

6.2. If packaging information or specifications are different than specified, it is the bidder’s responsibility to note this on the Bid in the Brand Name and Product Code Section on the proposal pages.

6.3. Should the packaging of a product be changed, Bidder shall notify the County of Rockland Purchasing

Division and the Receiving Department before shipping. The County of Rockland shall pay the lowest price, either Bid or invoiced.

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

7. PAYMENT

7.1. Each purchase order shall be invoiced separately. Do not combine purchase orders on one (1) invoice.

Each department must be invoiced separately.

7.2. Invoices and packing slips must reflect the department name and address in the “Ship To” column.

7.3. Do not combine various destinations or departments on the same manifest, invoice or packing slips.

7.4. All invoices must have the purchase order number.

8. CONTRACT PRICE ADJUSTMENTS UPON RENEWAL

8.1 The County recognizes this product has a price component that may have a commodity with changing costs. The Contractor/Supplier may request a Price Adjustment no more frequently than once each quarter (3 -month period). A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request (i.e., commodity increases), the current pricing, and the requested revised pricing.

8.2 The County will review the Price Adjustment request. If the Price Adjustment is deemed reasonable the

Price Adjustment request will be accepted by written acknowledgement. If the request is not accepted the County may entirely reject the request or may counter with revised pricing. In either case the

County will provide a written explanation in support of the decision.

8.3 The Director of Purchasing may use available indexes (e.g., CPI or PPI) to determine if the requested

Price Adjustment is reasonable. Typically, a Price Adjustment that exceeds 5% will not be approved unless very unusual and significant changes have occurred in the industry.

8.4 In the event industry costs decline, the County shall have the right to receive, from the Contractor, a reasonable reduction in prices/pricing that reflect such cost changes in the industry. The County will make a written request to the Contractor for a Price Adjustment in writing with supporting documentation

9. AWARD

9.1. Award will be made to the lowest responsible bidder line by line item that meet the stated requirements.

Bidder is not required to bid on every line.

9.2. Substitutions on awarded items will not be permitted without the written approval of the County of

Rockland Purchasing Division.