Lightpole banners

Westchester Community College's Purchasing Department is seeking a vendor to produce 100 lightpole banners through a Request for Quotation (RFQ Number WCC-ADV26318). The banners will measure 60x30" and be constructed from 37% airflow black-backed mesh with full color, double-sided printing, featuring two grommets and three hardware sets per banner. Artwork will be provided by the Office of Creative Communication and delivered as high-resolution PDF files, with a required production and delivery timeline of 30 working days after artwork receipt. The procurement targets delivery to the Receiving Arena at 75 Grasslands Road in Valhalla, NY, with a bid submission deadline of October 30, 2025, at 2:00 PM. Vendors must submit sealed, typed or clearly hand-written quotes, with a mandatory 45-day price hold requirement. All submissions are subject to the New York State Freedom of Information Law, meaning responses are considered public records and potentially available for inspection.

The solicitation encourages participation from business enterprises owned by persons of color, women, and service-disabled veterans. Vendors must have a written sexual harassment prevention policy and certify that their bid prices are competitive and independently determined. The college requires all items to be new equipment and guaranteed against faulty materials and workmanship. Tax exemptions apply, with purchases not subject to federal, state, or local taxes. Pricing must reflect the lowest available rate, either from catalogue discounts or existing SUNY contract pricing. Notably, the successful vendor is prohibited from including their name or logo on delivered products, and must return all artwork and negatives upon product delivery. While a specific budget range is not explicitly stated, the scope involves producing 100 banners with detailed specifications, suggesting a moderate-scale procurement opportunity for a qualified printing and banner production vendor.