ADV26318.pdf

PDF 170 KB Posted Oct 9, 2025

Attached to: LIGHTPOLE BANNERS
Solicitation number: WCC-ADV26318
Issued by: Westchester County, New York

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Written by GovTribe AI · Oct 9, 2025

This is a Request for Quotation (RFQ) issued by Westchester Community College's Purchasing Department for lightpole banners. The solicitation (RFQ Number WCC-ADV26318) requests 100 banners sized 60x30" made of 37% airflow black-backed mesh, with full color double-sided printing, 2 grommets per banner, and 3 hardware sets per banner. The artwork will be delivered by the Office of Creative Communication, and the delivery is required within 30 working days of artwork receipt to the Receiving Arena at 75 Grasslands Road in Valhalla, NY. The bid is due on 10/30/2025 at 2:00 PM, with a 45-day price hold requirement.

The RFQ includes specific submission requirements, including that quotes must be typed or clearly hand-written, signed, and submitted in a sealed envelope. Emailed and faxed quotes are prohibited. The document emphasizes that under the New York State Freedom of Information Law, the response is considered a public record available for inspection. Vendors are instructed to clearly identify any trade secrets or confidential commercial information. The successful vendor must not include their name or logo on delivered documents or products, and all artwork and negatives must be returned upon product delivery or hand-delivered to the using department.

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Other files

File	Type	Posted
ADV26318 Addendum #1.pdf	PDF	Oct 9, 2025
Schedule A - Revision 3-4-2022.pdf	PDF	Oct 9, 2025

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1 100 LOT LIGHTPOLE BANNERS ____________ ___________

QTY: 100

SIZE: 60x30" MATERIAL: 37% airflow black-backed mesh ONPRESS: Full color, double sided FINISHING: 2 Grommets per banner HARDWARE: 3 sets per banner ARTWORK: Artwork delivered as high-res PDF's from the Office of Creative Communication at 914-606-8060 or Edward.tatton@sunywcc.edu

2 1 LOT DELIVERY ____________ ___________

DELIVERY: Within 30 working days of receipt of artwork. Artwork ready upon receipt of purchase order. Deliver to Receiving Arena here on the Valhalla Campus at 75 Grasslands Rd. Valhalla NY 10595. Call number before delivery.

Contact: Ed Tatton, 914-606-8060

GRAND TOTAL: ____________

~ A D V E R T I S E D ~ A D V E R T I S E D ~ A D V E R T I S E D ~

PLEASE QUOTE PRICES TO PRINT, FOLD AND DELIVER ITEMS AS OUTLINED ON LINE 1.

PLEASE QUOTE PRICES TO PROVIDE MAILING SERVICES FOR ITEMS AS OUTLINED ON LINE 2.

QUALIFICATIONS:

T H I S I S A N A D V E R T I S E D B I D.

THE COPY OF THIS BID MUST BE TYPED ~( O R C L E A R L Y H A N D – W R I T T E N )~ SIGNED AND RECEIVED IN A ** S E A L E D E N V E L O P E** BY [ OR BEFORE ] THE DUE DATE AND TIME LISTED AT THE TOP OF EACH PAGE. ALL DOCUMENTS MUST

INCLUDE AN ORIGINAL (WET) SIGNATURE.

ALL SEALED ENVELOPES MUST STATE THE REQUEST FOR QUOTE NUMBER AND DUE DATE IN THE LOWER LEFT-HAND CORNER.

IF QUOTES ARE SENT BY AN OVERNIGHT CARRIER, VENDORS ARE REQUIRED TO PLACE THEIR SEALED ENVELOPE INSIDE THE CARRIER’S

PACKAGING AND HAND-WRITE THE RFQ# AND DUE DATE ON THE CARRIER’S OUTER PACKAGING.

ALL QUOTES CAN BE MAILED TO: WESTCHESTER COMMUNITY COLLEGE, PURCHASING DEPARTMENT, 75 GRASSLANDS ROAD – ADM 226, VALHALLA, NEW YORK 10595.

[EMAILED AND FAXED QUOTES ARE PROHIBITED AND WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES.]

M A N D A T O R Y R E Q U I R E M E N T S

REQUEST FOR QUOTATION

Supplier: __________

Request Quote ID. Date Buyer Page WCC-ADV26318 10/09/2025 Eversley, Keith 1

Due Date and Time

10/30/2025 02:00 PM

Ship To: WESTCHESTER COMMUNITY COLLEGE

RECEIVING ARENA (PARKING LOT 7)

75 GRASSLANDS ROAD

VALHALLA NY 10595

United States

Line Quantity UOM Item Description Unit Price EXT Price

This is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.

WHEN QUOTING, PLEASE TAKE ALL CONTINGENCIES INTO CONSIDERATION. ARTWORK WILL ONLY BE PROVIDED WHEN SO STATED ON RFQ.

CHARGES FOR TYPESETTING, ARTWORK, HALFTONES, ETC., SHALL BE INCLUDED IN QUOTED PRICE.

ARTWORK AND/OR NEGATIVES MUST BE RETURNED BY SUCCESSFUL VENDOR UPON DELIVERY OF FINISHED PRODUCT, OR HAND DELIVERED TO

USING DEPARTMENT. FAILURE TO DO SO WILL RESULT IN NON-PAYMENT.

PROOF MUST BE APPROVED BY WESTCHESTER COMMUNITY COLLEGE USER DEPARTMENT OR PUBLICATION’S DEPARTMENT

~ B E F O R E ~ PRODUCTION.

THERE SHALL BE NO ALLOWANCES FOR OVER-RUNS.

THERE SHALL BE A FULL COUNT ON THE AMOUNTS ORDERED.

SUCCESSFUL VENDORS/PRINTERS WILL NOT REPRINT OR M AKE ADDITIONAL COPIES OF ANY MATERIALS SUPPLIES TO OR BY WESTCHESTER COMMUNITY COLLEGE WITHOUT THE EXPRESS WRITTEN CONSENT OF THE WESTCHESTER COMMUNITY COLLEGE PURCHASING AGENT OR HIS/HER

DULY AUTHORIZED REPRESENTATIVE.

PRICES QUOTED MUST HOLD FIRM FOR A 45-DAY PERIOD FROM RECEIPT OF BID. NO BIDDER MAY WITHDRAW HIS/HER BID WITHIN 45 DAYS

AFTER THE ACTUAL DATE OF THE OPENING THEREOF.

U N D E R T H E N E W Y O R K S T A T E F R E E D O M O F I N F O R M A T I O N L A W Y O U R R E S P O N S E T O T H I S R F P / R F Q I S C O N S I D E R E D T O B E A P U B L I C R E C O R D A V A I L A B L E F O R P U B L I C I N S P E C T I O N A N D C O P Y I N G. I F Y O U R R E S P O N S E C O N T A I N S “T R A D E S E C R E T S” O R “I N F O R M A T I O N D E R I V E D F R O M Y O U R C O M M E R C I A L E N T E R P R I S E W H I C H I F D I S C L O S E D W O U L D C A U S E S U B S T A N T I A L I N J U R Y T O Y O U R C O M P E T I T I V E P O S I T I O N”, Y O U S H O U L D C L E A R L Y I D E N T I F Y A L L S U C H T R A D E S E C R E T S O R I N F O R M A T I O N A S P R I V I L E G E D A N D C O N F I D E N T I A L A N D I N T E N D E D O N L Y F O R T H E U S E O F W E S T C H E S T E R C O M M U N I T Y C O L L E G E I N E V A L U A T I N G Y O U R R E S P O N S E T O T H I S R F P / R F Q.

AWARDED VENDOR/COMPANY NAME AND/OR LOGO MUST NOT APPEAR ON ANY DELIVERED DOCUMENTS OR PRODUCTS.

THE BIDDER'S ATTENTION IS DIRECTED TO THE LAST PAGE OF THIS DOCUMENT [REQUEST FOR QUOTATION INSTRUCTIONS AND

CONDITIONS].

THE INSTRUCTIONS AND CONDITIONS PAGE IS AN INTEGRAL PART OF THIS BID.

IN ORDER TO VALIDATE THIS BID, EACH BIDDER ~ M U S T ~ PROVIDE THE REQUESTED INFORMATION AND SIGN THE INSTRUCTIONS AND

CONDITIONS PAGE WHERE INDICATED.

FAILURE TO COMPLETE AND SIGN THE INSTRUCTIONS AND CONDITIONS PAGE MAY RESULT IN BID DISQUALIFICATION.