Lighting Services
Closed State & local contract opportunity
- Solicitation number
- 2023-Informal-793
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 39112306 Iris diaphragm
- 39112504 Par cans and pin spots
- 82161502 Theatrical prop rental service
- 82161503 Theatrical costume rental service
- 39112200 Special effects devices
- 39112308 Spot chairs
- 39112503 Moving lights
- 39112507 Strip lights
- 82161504 Set design service
- 94121703 Amateur dance clubs or services
Show all 33
- 39112500 Stage and studio luminaires
- 39112301 Color changer
- 39112506 Spot banks
- 39112309 Mirror ball or disco ball
- 39112508 Ultraviolet and black light luminaires
- 39112505 Profile type luminaires
- 72154033 Theatrical prop or set or scenery construction erection and repair service
- 94121701 Amateur drama clubs or services
- 39112300 Stage and studio lighting and accessories
- 39101609 Stage or studio lamps
- 39111504 Stage or projection or studio lighting system
- 39112201 Atmospheric effect apparatus
- 39112302 Color filters
- 39112303 Filter holders and frames
- 39112501 Focus spots
- 39112502 Follow spots
- 82160000 Film and theater production support services
- 82161500 Theatrical set design, property and costume services
- 94121700 Amateurs clubs
- 82161501 Theatrical prop construction service
- 82161505 Theatrical make-up artist service
- 94121704 Amateur fine arts clubs or services
- 94121702 Amateur music clubs or services
- Point of contact
-
- Nicole Compeau ncompeau@cityofpasadena.net (626) 744-6761
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Pasadena, located in Los Angeles County, California, is seeking a qualified lighting services firm to provide technical lighting equipment and services for two ArtNight events at Pasadena City Hall. The project requires comprehensive lighting services for the City Hall facade and stage area, with specific events scheduled for October 13, 2023, and March 2024 (date to be determined). Vendors must provide technical services, hardware, and equipment including LED fixtures, moving lights, truss structures, and a lighting console, with all equipment to be set up by 5:00 pm and removed by 11:30 pm on the event evening. The proposal evaluation will be based on three key criteria: experience (45%), cost proposal (50%), and local Pasadena business presence (5%). Proposers must demonstrate at least five years of experience in similar services and submit detailed documentation including a relevant experience form, vendor questionnaire, and potential insurance documentation. The submission deadline is September 28, 2023, at 2:00 pm, with questions due by September 25, 2023, at 12:00 pm. The contract is scheduled to run from 10/1/2023 to 6/30/2024.
The procurement opportunity includes several important administrative requirements, including completion of specific forms such as the Vendor Questionnaire (Form AA-1), Project Workforce Utilization (Form AA-2), and a Unique Entity Identifier (UEI) form. While no specific set-aside designations are explicitly stated, the City emphasizes local employment and equal opportunity employment practices through the submitted forms. The project requires vendors to detail their existing workforce and potential new hires, with a focus on transparency and potential local hiring. The contract budget is set between $4,000-$5,000, with the City reserving the right to reject any or all proposals and select the firm that best meets its needs. Vendors must submit all pricing electronically through the City's eProcurement Portal and comply with local requirements such as the Pasadena Living Wage Ordinance if the contract exceeds $25,000. The City will use a points-based evaluation method, with the lowest-priced proposal receiving maximum points, ensuring a competitive and thorough selection process.
Opportunity text
The City is seeking quotes or proposals for Lighting Services as outlined in this solicitation.
The City is seeking a qualified firm to provide lighting services of City Hall façade and stage area on the City Hall steps for two ArtNight events to be held on October 13, 2023 and on March (TBD), 2024 at Pasadena City Hall, 100 N Garfield Ave, Pasadena, CA 91101
The budget for this project is $4,000-$5,000.
Files
| File | Type | Posted |
|---|---|---|
| Lighting_Services.pdf | ||
| AAs_Updated_V4.pdf | ||
| DoIT_Technical_Questionnaire.xlsx | XLSX spreadsheet | |
| Disclosure_of_Lobbying_Activities.pdf | ||
| Unique_Entity_ID_(SAM).pdf | ||
| RELEVANT_EXPERIENCE_FORM.pdf |
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