Lighting Retrofit for RIDEM – Multiple Locations

The Rhode Island Department of Environmental Management (RIDEM) is seeking qualified vendors to perform a comprehensive lighting retrofit project across eight state locations, including Blackstone Valley Visitor Center, Salty Brine State Beach, Roger Wheeler State Beach, East Matunuck State Beach, Misquamicut State Beach, Lincoln Woods, Great Swamp, and Goddard State Park. The procurement involves retrofitting 595 existing lighting fixtures to LED fixtures, with vendors required to provide all necessary labor, equipment, materials, luminaires, retrofit kits, wiring, conduit, safety equipment, permits, and inspections. The solicitation (RFQ25005292) was released on March 18, 2025, with bid responses due by April 15, 2025, and a non-mandatory pre-bid conference scheduled for March 25, 2025, at 9:00 AM EST. Vendors must submit a bid surety bond or certified check for 5% of their proposal value and maintain $1,000,000 in liability insurance. The contract period is expected to begin in May 2025 for one year, with potential renewal for an additional 12-month period contingent on vendor performance and fund availability.

The procurement includes specific set-aside requirements and restrictions, mandating minimum 15% participation from minority business enterprises and requiring vendors to be registered with the Rhode Island Contractors' Registration Board. Vendors must comply with affirmative action requirements, prevailing wage regulations, and submit various legal certifications. While specific budget ranges are not explicitly detailed, the comprehensive nature of the retrofit across eight locations suggests a substantial project scope. The state reserves the right to make multiple awards and reject any or all bids, with contract continuation subject to fund availability. Prospective bidders must demonstrate technical capability, compliance with state regulations, and the ability to execute a complete workmanlike installation across diverse state environmental management locations in Washington County, Rhode Island.