Lighting console and theatre lighting fixtures - DH

Coastal Carolina University issued a Request for Quote (RFQ) with solicitation number CCU-9300167 for a comprehensive theatre lighting equipment procurement. The solicitation, released on February 27, 2017, sought to acquire two distinct lots of equipment: Lot 1 consisted of an MA Lighting Dot 2 lighting console with a corresponding flight case, while Lot 2 included 12 ETC S4LEDS2LS-B Series 2 Lustr Light Engines, 12 lens tubes, 12 safety cables, and 2 lighting trunks. The procurement also included freight and delivery services for both lots. The solicitation opened at 4:30 PM EST and closed on March 14, 2017, at 11:00 AM EST, with commodity code 855 designated for theatrical equipment and supplies. Potential bidders were required to thoroughly review solicitation documents, including an amendment, and follow guidelines to avoid common bid submission mistakes. The primary contact for this procurement was Dean Hudson, reachable at dhudson@coastal.edu or +1 (843) 349-2739.

The solicitation appeared to have potential preferences or set-aside considerations, as evidenced by the requirement to potentially complete a Preferences Claim document and a Minority Participation questionnaire. The contract was ultimately awarded to two vendors: Parlights, Inc. for $11,109.20 and BMI SUPPLY for $22,989.47, totaling approximately $34,098.67 for the entire procurement. While specific details about vendor qualifications were not extensively detailed, the procurement process suggested an openness to diverse vendor participation. The university seemed to prioritize comprehensive solution providers capable of delivering both the lighting console and associated fixtures with appropriate delivery and support capabilities. The procurement's total value and the split between two vendors indicate a competitive bidding process that allowed for multiple vendor participation.