Light, Medium & Heavy Duty Tire Service

The City of Santa Monica is seeking a vendor to provide comprehensive tire services for its light, medium, and heavy-duty passenger vehicles and equipment through a competitive Request for Proposals (RFP). The procurement encompasses furnishing and delivering new and unused tires, with specific requirements including emergency response services, tire inventory management, pickup and delivery capabilities, warranty support, and tire recycling. Vendors must provide unit pricing for 39 specific tire sizes ranging from passenger car to heavy-duty truck tires, along with additional service line items such as tire disposal, mounting, balancing, and roadside assistance. The solicitation was released on April 10, 2025, with questions due by April 17, 2025, and a final response deadline of May 1, 2025, at 3:00 pm. Bidders are required to submit a comprehensive pricing proposal that includes not only specific tire sizes but also a percentage discount off the manufacturer's price list for related items not explicitly listed. The contract includes options for four additional one-year renewal periods at the same pricing, terms, and conditions, ensuring long-term stability for the selected vendor.

The contract is subject to the City of Santa Monica's Living Wage Ordinance, which mandates a minimum wage of $20.32 per hour and requires vendors to provide comparable health care benefits. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must comply with non-discrimination policies and provide various certifications, including a Tire Program Identification Number from the California Department of Resources Recycling and Recovery. Insurance requirements are comprehensive, including Commercial General Liability of $1,000,000 per occurrence, Automobile Liability covering any auto with $1,000,000 per accident limits, and Workers' Compensation insurance as mandated by California state law. The estimated annual spend is approximately $20,000, with a potential five-year contract value of around $100,000. Vendors must also provide a payment bond covering 100% of the proposed contract amount, ensuring financial security for all parties involved in the tire service procurement. The contract will serve jurisdictions in Los Angeles County and potentially extend to San Francisco City, offering a strategic opportunity for tire service providers in the California market.