Lift Station Pump Controls, Alarms and Booster Pump Station Maintenance & Repair Services

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is seeking a vendor to provide comprehensive maintenance and repair services for lift station pump controls, alarms, and booster pump stations. The procurement is an informal selection solicitation targeting vendors located in Southern California who can provide 24/7 emergency response within 2 hours and comply with manufacturer specifications. The contract covers annual and quarterly maintenance for two sewer lift stations, one Muffin Monster trash grinder pump, and a water booster pump system with three pumps located at three sites in Pasadena. The contract period is scheduled from July 1, 2023, to June 30, 2024, with vendor selection based on the lowest Grand Total Price submitted in the Bidders' Proposal. Key submission deadlines include June 1, 2023, at 2:00 pm for questions and June 6, 2023, at 2:00 pm for final electronic submissions through the City's eProcurement Portal. Vendors must provide hourly labor rates, overtime rates, truck charges, and parts/material discount percentages, with pricing valid from July 2023 to June 2024.

The procurement includes several administrative requirements that may restrict or shape potential vendor participation. Vendors must complete various forms demonstrating equal employment opportunity compliance, including AA-1, AA-2, and AA-3 forms documenting workforce demographics and non-discrimination practices. A Unique Entity Identifier (UEI) from SAM.gov is required, with failure to submit potentially rendering a bid non-responsive. The project is subject to the City's Living Wage Ordinance for contracts exceeding $25,000 and requires electronic invoice submission within 7 days of project completion. Vendors must be prepared to provide detailed documentation, potentially including payroll records and workforce utilization reports. The Department of Information Technology (DoIT) will also conduct a technical assessment of proposed solutions, with a pre-deployment certification process that can take up to 30 days. While no specific budget range is explicitly stated, the comprehensive nature of the maintenance services and the multi-site scope suggest a significant contract value for the selected vendor.