Lift Station Preventative Maintenance and Repairs

Collier County Board of County Commissioners is soliciting bids for a comprehensive Lift Station Preventative Maintenance and Repairs contract through Invitation to Bid (ITB) No. 24-8246. The procurement seeks qualified vendors to provide maintenance and repair services for sixty (60) lift stations across Collier County, requiring continuous 24/7 operational support. Vendors must demonstrate capability to respond to urgent service requests within 30 minutes (acknowledged) and two hours (on-site), and non-urgent requests within two hours (acknowledged) and eight hours (on-site). Key deliverables include preventative maintenance visits, emergency repairs, and comprehensive documentation of all services performed. The solicitation requires vendors to comply with detailed technical specifications, including specific response times, markup limitations (15% for materials/parts, 10% for rental equipment), and strict invoicing requirements. The bid is due on May 27, 2024, at 3:00 PM EST, with an intended contract term of three years and two potential one-year renewal options. Evaluation criteria will focus on responsiveness, technical capability, pricing, and adherence to all specified requirements.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged businesses, though vendors must meet local requirements including E-Verify enrollment and immigration compliance. Contractors must pass background checks, wear county identification badges, and maintain comprehensive insurance coverage, including Worker's Compensation, Commercial General Liability, and Pollution coverage with specific minimum limits. For projects exceeding $200,000, Performance and Payment Bonds are required. Historically, county departments have spent approximately $280,000 over the previous contract term, with no single repair project to exceed $200,000. The contract allows for potential use by other county departments and may establish a primary/secondary/tertiary awardee structure. Pricing will be evaluated using a combination of labor rates (including standard, overtime, and holiday rates), with specific markup limitations on materials, parts, and equipment. Vendors should be prepared to provide detailed pricing structures, proof of corporate status, and comprehensive references demonstrating capability to manage lift station maintenance across diverse county infrastructure.