Life Safety Services Contract

The Texas Department of Public Safety (DPS) has issued an Invitation for Bids (IFB) for a Life Safety Services Contract covering its Headquarters in Austin and Tactical Training Center in Florence, Texas. The solicitation seeks a contractor to comprehensively inspect, service, and repair life safety systems, including fire sprinkler systems, fire alarms, fire hydrants, kitchen hood suppression systems, and gas suppression systems across multiple buildings. Bidders must have personnel with at least five years of experience in life safety systems, proper licensing, and certifications. The contract will run for five years, commencing on September 1, 2025, with the potential for a six-month extension. Key deliverables include semi-annual and annual visual and functional inspections in accordance with State Fire Marshal and Life Safety Code requirements, with the contractor responsible for identifying and reporting deficiencies, proposing repairs, and performing maintenance after receiving approval. Bids are due by 5:00 PM Central Time on July 25, 2025, with mandatory pre-bid site visits scheduled for July 10, 2025 (Austin headquarters) and July 11, 2025 (Florence training center). The contract will be awarded based on best value standards, with DPS reserving the right to reject any or all bids.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a specific HUB goal of 26.0% for other services contracts, requiring prime contractors to provide opportunities for subcontracting with Texas certified HUB vendors. Respondents must detail their subcontracting intentions, including the percentage of work expected to be awarded to Texas certified HUB and non-HUB vendors, and demonstrate good faith efforts in notifying and considering HUB vendors for subcontracting opportunities. The contractor must provide notice to at least three Texas certified HUBs and two trade organizations about subcontracting opportunities. While no specific budget range is explicitly stated, the mandatory pricing schedule includes detailed line items for various safety systems and technician service rates. Vendors must complete comprehensive documentation, including company information, key personnel resumes, references, and a business continuity plan. The contract requires electronic submission through the DPS Online Bid Room portal, with a registration process that can take up to two business days.