LiDAR & Geospatial Data Acquisition RFP

The City of Midland, Texas Information Technology Services Department GIS Division is requesting proposals for LiDAR QL1 Topographic Capture, Impervious Surface Mapping, and Data Layers services covering 390 square miles, with proposals due October 28, 2026 and anticipated contract award December 15, 2026. The City requires a single qualified prime contractor with demonstrated in-house capability to perform all components as an integrated engagement — no subcontracting for core LiDAR or impervious surface processing.

The scope encompasses LiDAR acquisition targeting the November 2026 through March 2027 leaf-off window, production of digital elevation and surface models with 1-foot contours and advanced classification, survey and ground control points, impervious surface mapping across all 67,455 City parcels, and project management including mobilization, travel, data delivery, training, and closeout documentation. All deliverables must conform to mandatory data schema specifications with exact field names, data types, field lengths, and coded domain values; non-conforming deliverables will be rejected as deficiencies. The City's infrastructure is ArcGIS Enterprise (upgrading to v11.x) with Microsoft SQL Server 2019 SDE Geodatabase using Texas State Plane Central Zone (NAD83 2011) and NAVD88 vertical datum.

Vendor qualifications require a minimum five years of experience with municipal or government LiDAR clients, demonstrated delivery of USGS QL1 products, ASPRS advanced classification capability, and experience with parcel-level impervious surface attribution for stormwater utility billing. Pricing is structured as a one-time capital purchase with no recurring subscription, platform, or data licensing fees permitted. The contract term extends from notice to proceed through final delivery and acceptance, with expected project completion within twelve months of notice to proceed, subject to weather conditions and City review timelines.

Evaluation criteria weighting: technical compliance and quality level (40%), total cost of ownership (30%), delivery schedule and staffing (15%), warranty and support plan (10%), and references and past performance (5%). Vendor interviews and product demonstrations are scheduled for the week of November 9, 2026, with best and final offers requested by November 20, 2026 if required. Notice to proceed is anticipated December 16, 2026.