Licensing Document Digitization and Scanning for Regional Offices

The Maryland State Department of Education (MSDE) is requesting quotations for licensing document digitization and scanning services across regional offices, with quotes due October 12, 2026.

The scope covers conversion of physical licensing records into a structured, maintainable, and searchable digital catalog across three regional locations: Western Maryland (Alleghany County), North Central Maryland (Harford and Cecil Counties), and Carroll County (Eldersberg). The physical filing systems collectively include approximately 47 filing cabinets across multiple drawer configurations—ranging from 2-drawer to 6-drawer models, lateral cabinets, and wall shelving units—representing the baseline document volume bidders must assess. Quotations must specify the bidder's capacity, pricing, and timeline for completing scanning services across the defined document volume and number of regional offices.

Bidders should address experience with large-scale digitization projects, equipment capabilities, quality control measures, and feasibility for completing work within project parameters. Pricing submissions should clearly delineate costs associated with document handling, scanning, quality assurance, and digital catalog organization. The contract will establish MSDE's long-term records management infrastructure for licensing documentation across its regional office network.

No estimated contract value, contract term, incumbent, evaluation criteria weighting, or additional procurement timeline dates (pre-bid meeting, questions deadline, anticipated award) are specified in the source materials.