Exhibit B County Filing System Specifications.xlsx

This document is a filing system specifications exhibit prepared for the Maryland State Department of Education (MSDE) in support of a licensing document digitization and scanning project for regional offices. The exhibit provides detailed inventory and specifications for file storage systems across three regional locations: Western Maryland (Alleghany County) with 22 total cabinets, North Central Maryland (Harford and Cecil Counties) with 12 total cabinets, and Carroll County (Eldersberg) with 13 total cabinets. The specifications include precise measurements for various file cabinet configurations ranging from 2-drawer to 6-drawer models, lateral filing cabinets, wall shelving units, and storage boxes. Western Maryland includes the most complex storage setup with multiple cabinet types and dimensions, including one 6-drawer unit, lateral cabinets, wall shelving measuring 80 inches by 36 inches by 30 inches, and loose boxes requiring 48-inch by 36-inch by 30-inch storage space.

The filing systems specifications document serves as an artifact of the current storage environment that the digitization and scanning services contract aims to address. The three regional offices collectively maintain approximately 47 filing cabinets across multiple drawer configurations and storage solutions, indicating a substantial volume of physical licensing documents requiring digitization. These specifications enable potential bidders to understand the scope and scale of the document conversion project, as the resulting contract will establish a structured, maintainable, and searchable digital catalog to replace or supplement the existing physical filing systems. The detailed measurements and cabinet counts provide bidders with concrete information to assess project complexity, processing timelines, and resource requirements for completing the scanning services across all specified regional locations.