LICENSE RENEWALS

Deming Public Schools in Luna County, New Mexico, is seeking a sole source contract renewal with Tyler Technologies, Inc. for comprehensive software licensing and support services. The procurement involves a one-year renewal of 12 distinct software modules, including Core Accounting, General Fixed Assets, Human Resources, Info-Link, Garnishments Module, Applicant Tracking Interface, Substitute Calling System interfaces, Employee Daily Time Entry, Online Shopping, Warehouse, and Absence & Substitute Management. The contract is being justified under section 13-1-126 and will undergo a mandatory 30-day review period before final award. The procurement covers the period from 06/2024 to 06/2025, with the actual subscription cycle running from 07/01/2025 to 06/30/2026. The solicitation is currently posted with a due date of July 3, 2025, providing potential respondents ample time to review the requirements and prepare necessary documentation.

The contract is a sole source procurement, which means it is restricted exclusively to Tyler Technologies as the sole provider of these specific software licenses and maintenance services. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The total contract value is $73,479.25, with individual module subscriptions ranging from $955.44 to $8,534.40. Payment terms are established at Net 30, and the vendor can be contacted for remittance questions through multiple communication channels. The software modules being renewed were originally established between 2017 and 2024, indicating a long-standing technological infrastructure that requires continued support and maintenance. The Purchasing Department has determined that this procurement method is appropriate given the exclusive nature of the software licenses and the critical technological support needed by Deming Public Schools.