Legislative Representation & Lobbying Services RFP ADM 25-01

The City of West Linn, Oregon, located in Clackamas County, is seeking a legislative representation and lobbying services contractor through Request for Proposals (RFP) ADM 25-01. The procurement aims to secure state and federal government affairs services to develop and advocate for the city's legislative priorities, with key focus areas including infrastructure financing, infrastructure maintenance, property tax reform, community/economic development, tourism, and affordable housing. Proposers must demonstrate extensive municipal lobbying experience, maintain current registrations with the Oregon Secretary of State and Oregon Government Ethics Commission, and comply with applicable state and local laws. The proposal submission deadline is October 10, 2025, at 2:00 PM Pacific Standard Time, with electronic submissions required via email to the Management Analyst - Revenue & Procurement. The contractor will be responsible for providing strategic advice, developing legislative agendas, identifying funding opportunities, facilitating meetings with elected officials, and preparing quarterly lobbying expenditure reports. Evaluation criteria will likely include the proposer's experience, strategic approach, and demonstrated ability to effectively represent municipal interests at state and federal levels.

The RFP does not specify explicit set-aside designations or restrictions on respondent organizations. The initial contract term is from January 1, 2026, through December 31, 2026, with four potential one-year renewal options, creating a possible total contract duration of five years. The City of West Linn has budgeted approximately $35,000-$45,000 for these services in its 2025-2026 fiscal year budget. While no incumbent vendors are mentioned, the city reserves the right to reject any or all proposals, postpone the award for 60 days, delete certain items, or make a partial contract award to the most qualified, responsive, and responsible proposer. Potential bidders are required to register on the OregonBuys bid management website to receive future addenda, and the contracting process will follow the City of West Linn Local Contract Review Board Rules, as adopted under Resolution 2023-09. The federal-level services will be more limited, focusing primarily on funding opportunities and relationship building.