Legislative Printing -2026 (One Hundred-First Session)-Annual Contract

The South Dakota Legislative Research Council is seeking a vendor to execute an annual legislative printing contract for the One Hundred-First Legislative Session, effective from December 1, 2025, through November 30, 2026. The procurement involves two primary printing projects: an Index to the Legislative Session and the General Session Laws. For the Index, the contractor must print 15 soft-cover, perfect-bound copies estimated between 270-330 pages, with delivery required within 90 calendar days after legislative adjournment. The Session Laws project requires 80 perfect-bound book copies estimated between 570-620 pages, with delivery split into two shipments within 30 and 50 days of receiving camera-ready files. Technical specifications mandate #1 Offset white paper with a minimum of 30% Post Consumer Content, black and white interior pages, and 10 pt. coated one-side covers printed in two colors. Bidders must submit sample materials with their bids and will be evaluated based on printing quality. The proposal is due by November 12, 2025, with digital files to be provided in PDF format by the Legislative Research Council and Code Counsel. A penalty of 1% of the contract value will be assessed for each calendar day of delivery delay.

The procurement appears to be open to all qualified vendors, with the State of South Dakota's Vendor Manual suggesting preferences for resident businesses and minority-owned enterprises. While no specific set-aside designations are explicitly noted in the documents, the state's procurement policies emphasize open competition and non-discrimination. The procurement method appears to be an Invitation for Bid (IFB), as the total project likely exceeds the $50,000 threshold for informal solicitations. Contact for questions is Rachael Person, and delivery will be made to specified addresses in Pierre, South Dakota. The state's payment terms follow the Prompt Payment Act, requiring invoices to be processed within 45 days. Although a specific contract value is not detailed, the complexity of the printing requirements and the volume of materials suggest a substantial contract. Potential bidders should carefully review the Printing Specifications document and the SDVendorManual to ensure full compliance with all state procurement requirements.