Printing Specifications.docx
DOCX document 33 KB Posted
- Solicitation number
- 25IFB18063
- Issued by
- Harding County, South Dakota
About this file
This document is a Printing Specifications file for the South Dakota Legislative Research Council covering the One Hundred-First Legislative Session. The specifications outline two primary printing projects: an Index to the Legislative Session and the General Session Laws. For the Index, the project requires printing 15 copies of a soft-cover, perfect-bound document estimated between 270-330 pages, with delivery required within 90 calendar days after legislative adjournment. The Session Laws project involves printing 80 copies of a perfect-bound book estimated between 570-620 pages, with delivery split into two shipments within 30 and 50 days of receiving camera-ready files.
Both printing projects have specific technical requirements, including #1 Offset white paper with a minimum of 30% Post Consumer Content, black and white interior pages, and 10 pt. coated one-side covers printed in two colors. The specifications include penalties of 1% of the contract value for each calendar day of delay in delivery. Bidders are required to submit sample materials with their bids and will be evaluated based on printing quality, with camera-ready digital files in PDF format to be provided by the Legislative Research Council and Code Counsel. Contact for questions is Rachael Person, with delivery addresses specified in Pierre, South Dakota.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20240822.pdf |
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LEGISLATIVE PRINTING
2026 (One Hundred-First Session)
The Legislature is the author and publisher of the journals, the bills and resolutions introduced in the Legislature and the Session Laws. This material is in public domain and the successful bidders for the printing thereof may not claim or attempt to claim copyright for any part of such material.
Legislative organization and planning subjects these specifications to such revision as is deemed advisable by the Legislature, provided such changes do not entail additional labor and material cost.
1. PRINTING AND BINDING THE INDEX TO THE ONE HUNDRED-FIRST SESSION.
| PAPER STOCK: | #1 Offset, 50# Sub., white, regular finish, with a minimum | |
| of 30% Post Consumer Content. Each bidder shall submit | ||
| a sample with bid, or bid may be rejected. |
INTERIOR PAGES: Black & white ink
QUALITY OF PRINTING: Excellent.
| COMPOSITION: | Camera-ready copy shall be provided in 8 ½ inch by 11 inch digital in PDF format. | |
| The index shall be printed and bound at 8 ½ inch by 11 inch size. The bid | ||
| shall include the price per page for printing the separate index book. |
| This shall entail the bid for printing additional information regarding |
| the House and Senate permanent journal as prescribed by the |
| Legislature and the index. It is estimated that this would entail from |
| 250 to 300 pages of finished copy including an index prepared under |
| the supervision and direction of the Director of the Legislative Research |
| Council. The index will be prepared "camera-ready" for the printer in |
| 8 ½ inches by 11 inches copy. This bid shall include prices for finished copy |
| 8 ½ inches by 11 inches. |
| BINDING: | The index shall be soft cover, perfect bound, with 10 pt. coated one side | |
| cover, printed 2 color, not stamped. |
NUMBER OF COPIES: The number to be printed shall be at least 15 copies.
| DELIVERY: | Index for the One Hundred-First Session shall be furnished camera-ready to the | |
| vendor not later than 60 days after adjournment, sine die, of the Legislature. |
| All Indexes shall be delivered to the Legislative Research Council |
| within 90 calendar days after adjournment, sine die, of the Legislature. |
| Delivery address: Rachael Person, SD Legislative Research Council, |
| 500 E. Capitol Ave., Pierre, SD 57501-5070 |
| PENALTIES: | Failure to make delivery as specified herein shall subject | |
| the vendor to a penalty of 1% of the contract for each | ||
| and every calendar day of delay. The Director of Procurement | ||
| Management shall certify the amount of such penalty and | ||
| deduct it from the total amount due the vendor. |
*All bidders note - the award will be made on the page count given below. If you have questions, please contact Rachael Person at Rachael.Person@sdlegislature.gov or by calling 773-3251.
NUMBER OF PAGES: 270 to 330
NUMBER OF COPIES: 15
2. PRINTING AND BINDING THE GENERAL SESSION LAWS OF THE ONE HUNDRED-FIRST LEGISLATIVE SESSION.
| PAPER STOCK: | #1 Offset, White, 50# regular finish, with a minimum of | |
| 30% Post Consumer Content. Each bidder shall | ||
| submit sample with bid or bid may be rejected. |
INTERIOR PAGES: Black & white ink
QUALITY OF PRINTING: Excellent
| COMPOSITION: | Camera-ready digital in PDF format file shall be prepared by the Legislative | |
| Research Council and Code Counsel and forwarded to the | ||
| vendor (printer) within 45 calendar days from the date | ||
| the last bill is signed or vetoed. The vendor will be | ||
| notified, within seven (7) days from the date the last | ||
| bill is signed or vetoed, of the estimated number of pages | ||
| by the Code Counsel. |
Prior to printing the finished product, the vendor will provide to the Legislative Research Council a final proof, in PDF format, for final review and approval. The proof should be emailed to Kelly Thompson at Kelly.thompson@sdlegislature.gov. She will email the vendor with approval to proceed with printing within 72 hours of receipt of the proof.
NUMBER OF COPIES: 80
| DELIVERY: | The vendor, within thirty (30) days from the receipt of | |
| the camera-ready file, shall deliver to the Bureau of Human Resources and Administration | ||
| one-half of the number of copies provided | ||
| for in this contract, and the remainder within twenty (20) | ||
| days thereafter. | ||
| Delivery address: Kelly Thompson, SD Legislative Research Council, | ||
| 500 E. Capitol Ave., Pierre, SD 57501-5070 |
| PENALTIES: | Failure to make delivery as specified herein shall subject | |
| the vendor to a penalty of 1% of the contract for each | ||
| and every calendar day of delay. The Director of Procurement | ||
| Management shall certify the amount of such penalty and | ||
| deduct it from the total amount due the vendor. |
| BINDING: | Books will be perfect bound using 10 pt. coated one side cover, | |
| printed 2 colors to match above brown. Printed, not stamped, with same copy | ||
| as above. (Same as the 2025 Session Laws.) |
*All bidders note - the award will be made on the page count given below. If you have questions, please contact Rachael Person at Rachael.Person@sdlegislature.gov or by calling 773-4305.
NUMBER OF PAGES: 570-620
NUMBER OF COPIES: 80
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