Legal notice***

The Washington State Department of Social & Health Services (DSHS) is seeking to upgrade the existing two-way radio network at the Maple Lane Behavioral Health Treatment Facility (BHTC) through a sole source procurement with Day Management Corporation (Day Wireless Systems). The project involves purchasing 175 Mototrbo Capacity Plus radios and associated ancillary equipment to support communication across seven living units: Cascade, Columbia, Oak, Baker, Chelan, Olympic Rainer, and Pacific. Specific deliverables include five MOTOTRBO SLR 5700 Repeaters, five Capacity Plus New System Deployments, infrastructure and hardware, system installation, and programming of 175 MOTOTRBO R7 UHF subscribers with accessories. The procurement requires a 5-year preferred maintenance plan with remote monitoring, and vendors interested in demonstrating capability must submit statements by December 30, 2024. The contract is planned to be issued around January 8th, 2025, with a 12-month term, and requires Department of Enterprise Services (DES) approval before becoming effective.

The procurement is a sole source contract under Chapter 39.26 RCW, specifically targeting Day Wireless Systems as the unique vendor due to their previous implementation and support of the existing proprietary radio system at Maple Lane. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The incumbent vendor, Day Management Corporation, is being selected because they originally built and supported the existing system, and replacing the entire system would cost between $1.5 million to $2.1 million, making this targeted upgrade more cost-effective. The total contract value is estimated at $504,375.22, broken down into equipment costs ($368,010.47), professional services ($50,000), a 5-year maintenance plan ($45,144), and Washington State sales tax ($41,220.75). The procurement is critically linked to meeting court mandates for establishing a Residential Treatment Facility and avoiding potential court fines. The required radios are not available under existing state contracts, further justifying the sole source selection.