Legal letter/x-large boxes with lids

Shawnee Correctional Center (Vienna, Illinois) is seeking a vendor to supply correspondence and property boxes with lids for individuals in custody under a Basic Ordering Agreement, with proposals due September 14, 2026.

The scope comprises 160 Legal/Letter Size Property Boxes (Norix #PB150 or equivalent), 100 X-Large Size Property Boxes (Norix #PB350 or equivalent), and 100 Lids for Extra Large Property Tank Boxes (Norix Lid PBL402-601-1 or equivalent). All items must be one-piece structural polyethylene construction, resistant to impact, stains, and scratches. Brand name specifications are provided for description purposes; equivalent substitutions of comparable size and durability will be considered, with the burden of proof for equivalency resting on the bidder.

Delivery must occur within 60 days of contract execution to the facility's warehouse receiving dock between 8:00 a.m. and 1:30 p.m., Monday through Friday, excluding state holidays. The contract term runs from execution through June 30, 2027. Pricing must be F.O.B. Destination with all transportation and handling costs included and paid by the contractor. Payment will be made upon receipt in accordance with the State Prompt Payment Act.

This is classified as a Small Purchase under $50,000. Bids must be submitted electronically through BidBuy, with the fully executed agreement signed by both parties required prior to product shipment. The procurement is funded through State fiscal year 2027 appropriations (Account Code 42685-1300-00000). Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, and auto liability insurance of $1,000,000 per occurrence. A $15 minority contractor initiative fee applies to awards of $1,000 or more.