Legal and Compliance Services for the Tempe Fire Medical Rescue Department

The City of Tempe, located in Maricopa County, Arizona, is seeking legal and compliance services for its Fire Medical Rescue Department through a competitive Request for Proposal (RFP 26-029). The procurement aims to secure a comprehensive legal services provider for municipal ambulance operations via a 12-month retainer agreement, with potential renewals for up to four additional years. Specific deliverables include ongoing advisory services, ambulance claims audit services, revenue cycle assessments, HIPAA compliance evaluations, and Certificate of Necessity compliance reviews. The evaluation criteria will assess proposals based on weighted factors such as firm experience and qualifications (20%), claims and compliance methodologies (15%), regulatory expertise (15%), and pricing structure (15%), totaling 100 points. Key procurement dates include a deadline for inquiries on September 5, 2025, at 5:00 PM and proposal submissions due on September 15, 2025, at 3:00 PM local Arizona time. The City will award the contract to the most advantageous proposal, considering hourly rate structures for various attorney levels from senior partners to paralegals.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The selected contractor must maintain comprehensive insurance coverage, including $1M commercial general liability per occurrence, $2M aggregate, $1M professional liability per claim, and workers' compensation, with the City named as additional insured. Payment terms are net 30 days after receipt and approval of itemized monthly statements. While no incumbent vendor is mentioned, the City reserves the right to terminate the contract for convenience with 30 days' notice or unilaterally extend the contract for up to 90 days beyond the stated term. Pricing will be evaluated based on hourly rates for different legal professional levels, suggesting a potential annual contract value that will depend on the complexity and volume of required legal services. The RFP indicates a flexible approach to contract management, allowing for potential extensions and adjustments based on the City's evolving legal and compliance needs for its ambulance services.