Legal Ad for Bid -

Traverse City Area Public Schools (TCAPS) in Grand Traverse County, Michigan, issued a sealed bid procurement for a digital clock installation project across six school facilities: Central High School, West Senior High School, Traverse City High School, Silver Lake Elementary, Courtade Elementary, and Traverse Heights Elementary. The project scope includes removal of existing analog clocks and installation of new WiFi wireless synchronized digital clocks specified as National Time and Signal Corporation NTS WiFi DW400 Series units with red LED digits, featuring auto-dim capability and battery-less backup timekeeping. Bidders were required to provide lump-sum pricing with unit prices for single-faced and double-faced clock installations broken down by individual school location, and to schedule advance site visits through the Capital Projects Office rather than visiting school sites directly. Sealed bids were due by 2:00 PM on December 17, 2019, with public opening at the TCAPS Maintenance Department located at 1212 Cass Road, Traverse City, Michigan, and board approval scheduled for January 27, 2020, with substantial completion required by August 23, 2020. Work was restricted to after-hours, weekends, and school breaks to minimize disruption to occupied facilities. Qualified bidders were required to maintain comprehensive liability insurance with minimum limits of $1,000,000 per occurrence for bodily injury and property damage, submit a bid bond equal to five percent of the total base bid issued by a licensed Michigan surety, and provide performance and payment bonds equal to 100 percent of the contract sum, along with a one-year warranty on all materials and labor.

The project was not subject to prevailing wage requirements, and no specific set-aside designations for disadvantaged enterprises were identified in the procurement documents. All contractor personnel were required to obtain identification badges following FBI and State of Michigan fingerprint background checks at an approximate cost of $66 per person. The bid documents specify integration with existing WiFi networks and the salvage and reuse of existing protective cages at clock installation locations. Contract administration required detailed cost documentation for all work, including labor, materials, subcontracting, and overhead costs with no hidden fees permitted, and final payment was contingent upon completion of all closeout documents, punch list items, and approval by the Owner's Project Manager. No specific budget range or award value was disclosed in the procurement materials, though the scope of work across six facilities with multiple clock installations across varying floor plans suggests a substantial project value.