PROJECT MANUAL

for the

DIGITAL CLOCKS PROJECT

Central Senior High School West Senior High School Traverse City High School

Silver Lake Elementary Courtade Elementary

Traverse Heights Elementary

Traverse City Area Public Schools Maintenance Department

1212 Cass Road Traverse City, Michigan 49685

TCAPS Project Number: DW20-001

Issued for BIDS

November 18, 2019

THIS PAGE INTENTIONALLY LEFT BLANK

TRAVERSE CITY AREA PUBLIC SCHOOLS TCAPS DW20-001

CHS_WSH_TCHS_SL_CO_TH

TABLE OF CONTENTS - 1

TABLE OF CONTENTS

DOCUMENTS – INTRODUCTORY INFORMATION, BIDDING AND CONTRACT

REQUIREMENTS

Cover Index of Specifications 00 0000 Advertisement for Bids 00 0002 Instructions to Bidders TCAPS Fingerprint Background Check Process 00 0003 Proposal Form Statement Regarding Familial Relationship Iran Economic Sanctions Act Certification 00 5213 Form of Agreement 00 7200 General Conditions 00 7300 Supplementary Conditions

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 1700 Wireless Synchronized Clock System

DRAWINGS

C COVER SHEET

G1 PLAN LEGEND / GENERAL NOTES

CENTRAL HIGH SCHOOL

CHS1 FIRST FLOOR COMPOSITE PLAN

CHS2 SECOND FLOOR COMPOSITE PLAN

CHS3 FIRST FLOOR A-WING

CHS4 FIRST FLOOR B-WING

CHS5 SECOND FLOOR B-WING

CHS6 FIRST FLOOR C-WING

CHS7 SECOND FLOOR C-WING

CHS8 FIRST FLOOR F1-WING

CHS9 FIRST FLOOR F2-WING

CHS10 FIRST FLOOR G-WING

CHS11 FIRST FLOOR H-WING

CHS12 FIRST FLOOR J-WING

CHS13 SECOND FLOOR G & J-WING

WEST SENIOR HIGH

WSH1 FIRST FLOOR COMPOSITE PLAN

WSH2 SECOND FLOOR COMPOSITE PLAN

WSH3 FIRST FLOOR A-WING

WSH4 SECOND FLOOR A-WING

WSH5 FIRST FLOOR B-WING

WSH6 SECOND FLOOR B-WING

TABLE OF CONTENTS - 2

WSH7 FIRST FLOOR C-WING

WSH8 SECOND FLOOR C-WING

WSH9 FIRST FLOOR D-WING

WSH10 SECOND FLOOR D-WING

WSH11 FIRST FLOOR E-WING

WSH12 FIRST FLOOR F-WING

WSH13 FIRST FLOOR G-WING

WSH14 FIRST FLOOR H-WING

WSH15 FIRST FLOOR J-WING

WSH16 SECOND FLOOR E, H & J-WING

TRAVERSE CITY HIGH SCHOOL

TCHS1 COMPOSITE PLAN

TCHS2 TCHS A-WING

TCHS3 TCHS B-WING

SILVER LAKE ELEMENTARY

SL1 COMPOSITE PLAN

SL2 SL A-WING

SL3 SL B-WING

COURTADE ELEMENTARY

CO1 COMPOSITE PLAN

CO2 CO A-WING

CO3 CO B-WING

TRAVERSE HEIGHTS ELEMENTARY

TH1 COMPOSITE PLAN

TH2 TH A-WING

TH3 TH B-WING

TH4 TH C-WING

ADVERTISEMENT FOR BIDS – DIGITAL CLOCK PROJECT

TCAPS Project Number: DW20-001

FROM:

The Owner:

Traverse City Area Public Schools (TCAPS) 1212 Cass Road Traverse City, MI 49685 Phone: 231.933.1935 Contact Person: Paul Thwing thwingpa@tcaps.net

Advertisement Date: November 24, 2019

TO: POTENTIAL BIDDERS

The Owner will receive sealed bids for a Single Prime Contract for a DIGITAL CLOCK PROJECT located at Central High School, 1150 Milliken Drive, Traverse City, MI 49686 at West Senior High, 5376 N. Long Lake Road, Traverse City, MI 49685 at Traverse City High School, 3962 Three Mile Road N., Traverse City, MI 49686 at Silver Lake Elementary, 5858 Culver Road, Traverse City, MI 49685 at Courtade Elementary, 1111 Rasho Road, Traverse City, MI 49696 at Traverse Heights Elementary, 933 Rose Street, Traverse City, MI 49686

Bids will be received and publicly opened at 2:00 PM on Tuesday, December 17, 2019 at 1212 Cass Road, Traverse City, Michigan. Any bids received after the specified date and time will not be considered.

Bidders unable to attend the public bid opening should deliver their sealed bids to the Facilities Building Reception Desk, at 1212 Cass Road, Traverse City, Michigan, 49685, prior to the bid due date and time.

Project Description:

The scope of the work includes but is not limited to: Removal of existing analog clocks with provision and installation of new digital clocks.

Schedule:

Bids Due: December 17, 2019 TCAPS Board Approval: January 27, 2020 Substantial completion: August 23, 2020

Bidding Documents:

Requirements, drawings and specifications for submissions are available on/at or through:

The State of Michigan – SIGMA website - https://sigma.michigan.gov

Bid4Michigan website; www.bid4michigan.com

Builders Exchange of Northwest Michigan

Bid sets may be purchased from Traverse Reproduction / 1373 Barlow Rd / Traverse City, MI 49686 at the bidders’ expense.

Bid Documents may also be provided electronically in PDF format by emailing your request for requirements and specifications to the Owner at thwingpa@tcaps.net

Pre-Bid Meeting:

No Pre-Bid Conference is scheduled for this project. Bidders are encouraged to perform a site inspection at their discretion. Separate instructions are provided to schedule a site visit.

SITE VISITS:

TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE CAPITAL PROJECTS

OFFICE, DO NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net or Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net

It is expected all bidders will be familiar with the site, project and existing conditions at the time their bid is submitted. TCAPS will make every effort to accommodate site visit requests.

Bidding:

Bidders are required to provide Bid security in the form of a Bid Bond of a sum no less than 5 percent of the Bid Amount.

Proposals shall be submitted on Proposal Forms furnished by the Owner as part of the Contract Documents and shall be completely executed in strict accordance with the Plans and Specifications.

Bidders may supplement this form as appropriate.

Telegraphic or telephonic bids will NOT be received, accepted or read.

Surety Company Performance Bonds and Payment Bonds will be required.

Refer to other bidding requirements described in: Instructions to Bidders.

Bids shall be accompanied by sworn and notarized statements:

Statement Regarding Familial Relationship.

Iran Economic Sanctions Act Affidavit

Your offer will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.

The Owner reserves the right to accept or reject any or all offers, waive irregularities, and to accept the bid that in their opinion is in the best interest of the school district.

For: Traverse City Area Public Schools Pamela Forton, Secretary of the Board of Education Date of Advertisement: November 24, 2019

INSTRUCTIONS TO BIDDERS 00 0002 - 1

SECTION 00 0002 - INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project: DIGITAL CLOCKS PROJECT

B. Owner: Traverse City Area Public Schools

C. Owner’s Paul D. Thwing, R.A.

Project Director of Capital Projects & Planning Manager (PM): 1212 Cass Road Traverse City, Michigan 49685 thwingpa@tcaps.net 231.933.1935

D. Owner’s Buyer: Cynthia Farah Purchasing Coordinator

TCAPS

farahcy@tcaps.net 231.933.1728

1.2 SUMMARY OF WORK

A. The Work of the Project is defined by the Contract Documents and includes but is not limited to the following:

1. The removal of existing analog clocks. Provide and install cover plates over existing wall boxes.

2. The provision and installation of new digital clocks including new wiring and recessed outlet boxes.

B. Type of Contract

1. Project will be constructed under a single prime contract.

2. The Contract form of agreement between the Owner and Contractor shall be:

Purchase Order (PO) referencing the General and Supplementary Conditions.

Central High School 1150 Milliken Drive Traverse City, MI 49686

West Senior High School 5376 N. Long Lake Road Traverse City, MI 49685

Traverse City High School 3962 Three Mile Road Traverse City, MI 49686

Silver Lake Elementary 5858 Culver Road

1111 Rasho Road Traverse City, MI 49685

933 Rose Street

INSTRUCTIONS TO BIDDERS 00 0002 - 2

1.3 PROCUREMENT OF DOCUMENTS

A. Requirements, drawings and specifications for submissions are available on/at or through:

a. The State of Michigan – SIGMA website - https://sigma.michigan.gov

b. Bid4Michigan website; www.bid4michigan.com

c. Builders Exchange of Northwest Michigan

d. Bid sets may be purchased from Traverse Reproduction / 1373 Barlow Rd / Traverse City, MI 49686 at the bidders’ expense.

e. Bid documents are available in PDF format from the Owner via email (upon request) to thwingpa@tcaps.net.

1.4 SITE VISITS

TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE CAPITAL PROJECTS

OFFICE, DO NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net or

Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net

1.5 SCHEDULE

A. The work for this contract may begin with Board approval January 28, 2019 with substantial completion no later than August 23, 2019.

B. A complete list of all subcontractors, material and equipment suppliers shall be furnished to the Owner’s PM by the apparent low bidder within 24 hours after bid opening.

C. Contractor to coordinate schedule of work with Owner’s PM. Contractor shall not begin work prior to receiving proper authorization from Owner’s PM.

1.6 BID RECEIPT

A. Bid proposals must be received by 2:00 PM Tuesday December 17, 2019 in the offices of

Traverse City Area Public Schools Maintenance Department

Traverse City, Michigan 49685

1.7 WORK RESTRICTIONS

A. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

B. Non-Smoking Campus: Smoking or tobacco use of any kind is prohibited in the buildings and on the grounds of any TCAPS facility.

INSTRUCTIONS TO BIDDERS 00 0002 - 3

C. Employee Identification: TCAPS requires all Contractor personnel to wear identification badges at all times.

1. Badges are issued by the Human Resources Department in the Administration

Building at 412 Webster Street, Traverse City, MI 49686, 231-933-1710

a. TCAPS Fingerprint Background Check Process and Forms are attached at the end of this Section. This process must be completed before badges are issued.

b. Provide Owner’s PM with a list of personnel to be badged.

c. Personnel will be fingerprinted and are subject to FBI and State of Michigan background checks.

d. An approximate FEE of $66.00 is charged for each background check per badge issued; include the cost for badging in your BID.

2. Identification tags are numbered. Distribution of ID tags will include the recording of the tag number and the contractor it is issued to.

3. Lost identification tags will be replaced at cost ($6.00) and billed to the contractor the tag is assigned to.

D. Parking: Contractor vehicles must be parked in legal parking areas or will be subject to towing, unless specific consent has been given by the Owner for purposes of loading or unloading tools, equipment, materials, etc. Parking of vehicles on sidewalks, landscape or other areas is prohibited.

E. Trash disposal: Contractor is responsible for the removal of all trash, debris, excess material, etc. The use of TCAPS’ dumpsters is not permitted.

1. Failure to abide by this may render Contractor subject to back charges.

F. Use of TCAPS’ owned equipment, lifts, ladders, tools, custodial equipment or supplies, etc is specifically prohibited. Contractor shall supply all necessary tools, equipment and materials necessary to complete the work.

G. Work must be scheduled to take place when spaces are unoccupied, nights, weekends, school breaks, etc.

1.8 ACCESS TO SITE

A. Use of Site: Limit use of Project site to areas within the Contract limits. Do not disturb portions of site beyond areas in which the Work is indicated. Contractor to protect all adjacent building materials, surfaces, Owner’s furnishings, etc and is responsible for any repair/restoration/replacement required as a result of any damage caused by the contractor’s operations.

B. Area of Work: Contractor must keep the area of work reasonably presentable and clean throughout the duration of the work.

C. Security: Contractor is responsible for barricades, signage, etc necessary to secure the area of work during construction.

D. Driveways, Walkways, Entrances, Doors: Keep all means of access and egress serving premises clear and available to Owner, Owner's staff, students, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Do not restrict, close or obstruct access to premises unless given specific written permission from the Owner’s PM.

INSTRUCTIONS TO BIDDERS 00 0002 - 4

E. Deliveries: Schedule deliveries to minimize use of driveways and entrances by construction operations and to minimize space and time requirements for storage of materials and equipment on-site.

F. Storage: Staging of contractor equipment, materials, tools or other project related items in data closets, janitorial closets, penthouses, tunnels or areas other than those specifically directed by the Owner is prohibited. Contractor shall safeguard their materials, tools, equipment. TCAPS is not responsible for vandalism and/or theft of same.

1.9 COORDINATION WITH OCCUPANTS

A. Owner Occupancy: Site will be occupied during work. Coordinate with Owner.

B. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations.

C. Provide not less than 72 hours’ notice to Owner’s Representative of activities that will affect Owner's operations or building occupants, including but not limited to utility interruptions, odor, noise, vibration.

1.10 PROJECT CLOSEOUT

A. Cleaning: Contractor is responsible for final cleaning of work area. No dust, debris, trash, excess materials, etc may be left behind.

1. Failure to properly clean work area may result in the contractor being back charged for the use of TCAPS’ custodial staff.

B. Warranties: Provide one (1) year warranty on all materials and labor. Provide additional warranty information for all products, systems, materials, equipment, etc

C. Operation & Maintenance Data: Refer to system specification section(s).

D. Final payment will not be made until all closeout documents have been received, punch list items are complete and the work area is clean and the Owner’s PM has approved the work.

PART 2 – MATERIALS

2.1 OWNERSHIP OF DOCUMENTS

A. Drawings and specifications purchased by Bidders for bidding remain property of the

Bidders and shall not be sent to the Owner for a refund of the “Cost to Purchase.”

PART 3 - EXECUTION

3.1 EXAMINATION OF DOCUMENTS AND SITE

A. It is the Bidder's responsibility to study the drawings and specifications, visit the construction site and examine existing conditions to correlate site observations with requirements of the Contract Documents.

INSTRUCTIONS TO BIDDERS 00 0002 - 5

B. All bidders must give prior notification to Owner’s PM and schedule a time to examine the site. Contractors must wear yellow ID badges at all times while on campus.

C. No "EXTRA" payment or allowance will be made to cover obvious discrepancies or changes required due to existing site conditions not visually determined and addressed in writing to the Owner before bid opening, or by reason of any error or oversight on the Contractor's part.

D. Drawings shall not be scaled by Bidders for the purpose of bidding. Information required for bidding shall be obtained by using the indicated dimensions of each plan, elevation, section or detail. All discrepancies noted by the Bidders shall be immediately brought to the Owner’s attention.

3.2 INTERPRETATIONS AND CORRECTIONS OF DOCUMENTS

A. Written requests must be submitted to the Owner’s PM a minimum of four (4) days before receipt of bids for clarification or interpretation of errors, inconsistencies or ambiguities found in contract documents.

B. An addendum will be issued to Bidders to clarify the subject or request a minimum of two

(2) days before receipt of bids; the addendum will become part of the Contract Documents.

C. Only interpretations, corrections or changes made by addendum will be binding.

3.3 SUBSTITUTIONS

A. Digital Clocks - No substitutions.

3.4 CODES, ORDINANCES AND REGULATIONS

A. Furnish and install all labor and material according to latest codes, ordinances and regulations for all governing bodies having project jurisdiction.

B. The quality of labor and material shall be as required by drawings and specifications except when exceeded by local codes, ordinances, or regulations.

C. Contracts for work under this bid will require the Contractor and subcontractors to maintain policies of employment and to pay wage rates as described in the General Conditions and/or this Section.

3.5 BASIS OF BID

A. SECTION 1.2 SUMMARY OF WORK describes the basis of bids.

B. A lump sum bid is to be provided.

C. The Bidder shall include all unit cost items and allowances included in the Proposal Form.

Bids, which are incomplete, conditional, obscure or which contain additions not asked for

INSTRUCTIONS TO BIDDERS 00 0002 - 6

will be subject to rejection.

3.6 PREPARATION AND SUBMITTAL OF BID

A. Bids are due no later than and will be publicly opened and read at the time, date and location noted in Section 1.7 BID RECEIPT.

B. The Bidder shall fill in all blanks by typing or lettering in ink. Sums are to be given both numerically and written, with the amount written in words to govern in case of discrepancy. Bid shall give legal name of Bidder and shall be signed by a person legally authorized to bind the Bidder to a contract.

C. All addenda received by the Bidder shall be acknowledged by placing all identifying addendum numbers and dates on bid proposal form.

D. Complete Proposal Form: Xerographic reproduction of blank Proposal Form may be used for additional copies. The Bidder shall fill in and submit the proposal form in duplicate.

E. Required documentation to be submitted with the bid:

1. Signed Proposal Form

2. Signed Statement Regarding Familial Relationship

3. Signed Iran Economic Sanctions Act Certification

F. Bids may be submitted in person or via mail. Emailed or faxed bids will not be accepted.

G. Failure to submit the minimum requirements may render the bid unresponsive and may eliminate the bid from consideration for award.

I. The bidding contractor is solely responsible for the timely delivery of the proposal.

Submissions received after the posted due date and time will be returned unopened. No employee of TCAPS will be held responsible for prematurely opening an incorrectly addressed bid proposal.

J. All program and contract administration costs must be spelled out, including subcontracting, managing, documentation, containment, reporting, installation, delivery, service, maintenance, material and consumables, and replacement costs. TCAPS will not accept hidden costs or fees not otherwise documented.

3.7 BID SECURITY

A. A bid Security is required to accompany each bid in the amount of five percent (5%) of total base bid in the form of a cashier's check or bid bond, made payable to the Owner, and insured by a licensed surety doing business in the State of Michigan.

B. Failure to furnish Bid Bond at time of bid opening will be cause for rejection of bid.

C. Bid Bonds will be returned to unsuccessful Bidders after bid opening. Bond will be returned to successful Bidder after execution of further documents and bonds required by the specifications.

D. Owner reserves the right to retain security of the three lowest Bidders until it has entered into contract with one of the Bidders or until sixty (60) days after bid opening date. If any

INSTRUCTIONS TO BIDDERS 00 0002 - 7

Bidder refuses to enter into a contract, Owner will retain his bond as liquidated damage.

3.8 BID MODIFICATION AND WITHDRAWAL

A. Bid may NOT be modified, withdrawn, or canceled for sixty (60) days after date of bid opening.

B. Prior to bid date and time, Bidder may modify, cancel, withdraw and/or resubmit his bid in person or by signed, written notice. Notice must be mailed to party receiving bids, in confirming envelope, post-marked before date and time of receipt of bids. Modification of bids may require modification of bid security.

3.9 GUARANTY BONDS AND INSURANCE

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.10 SELECTION OF SUCCESSFUL BIDDER AND CONTRACT AWARD

A. Owner reserves the right to waive bid irregularities and to accept the bid in the Owner's best interest and to award to other than the low bid.

B. Owner reserves the right to reject any or all bids where incomplete or irregular, lacking bid bond, data required by bidding documents, or where proposals exceed funds available.

C. The Owner will consider the following in selection of the successful Bidder:

1. The qualification and experience of the Bidder.

2. The amount of the bid.

D. If requested, the Bidders under consideration for award of contract shall submit a contractor's solvency qualification statement.

E. Before award of contract, considered Bidder will be notified in writing if the Owner has reasonable objection to a person or entity proposed by Bidder. Bidder may then withdraw bid, or submit substitute person or entity together with adjustment in bid for Owner's acceptance or disqualification. In event of withdrawal by Bidder or disqualification by Owner, bid security will not be forfeited.

F. Sub-contracts, material and equipment contract shall not be awarded until they have been accepted by the Owner.

G. This bid in no manner obligates TCAPS to the eventual contract for any items described, implied, or which may be proposed, until confirmed by written agreement issued by the Purchasing Department and may be terminated by TCAPS without penalty or obligation at any time prior the issuance of an award.

3.11 ADDITIONAL WORK

A. All requests for work that will require additional payment beyond the original scope of work must be submitted to the Owner’s PM prior to execution of the work. Failure to obtain advanced written approval may result in non-payment.

INSTRUCTIONS TO BIDDERS 00 0002 - 8

3.12 PREVAILING WAGE REQUIREMENT

A. This is not a prevailing wage project.

3.13 INSURANCE REQUIREMENTS

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.14 ADDITIONAL TERMS & CONDITIONS

A. The Contractor, and the agents and employees of the Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers, employees, or agents of TCAPS.

B. Owner will not pay for any information requested herein, nor is it liable for any costs incurred by the contractor in responding to this request. Submitted proposals will not be returned and may be subject to the Freedom of Information Act.

C. The Contractor agrees to indemnify, defend and hold harmless TCAPS, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all Contractors, subcontractors, material persons, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract; from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this agreement; or from any misrepresentation or breach of warranty by the Contractor.

D. The contractor shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, language, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be necessary. TCAPS may request the contractor to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of duty

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting

3. Theft, vandalism, immoral conduct or any other criminal action

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for TCAPS.

E. The Contractor shall be responsible to TCAPS for the acts and omissions of all his/her employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

F. TCAPS shall have the right to terminate the award with the Contractor without penalty pursuant to thirty (30) days written notice of termination to the Contractor under the following circumstances:

1. Default of Contractor - It shall be considered a default whenever the Contractor shall:

INSTRUCTIONS TO BIDDERS 00 0002 - 9

a. Disregard or violate the material provisions of the contract documents or TCAPS instructions; violate applicable law, regulation or guidance of any governmental authority; present an unreasonable risk of personal injury or property damage; or failure to execute the work according to the agreed schedule of completion and/or time of completion specified, including extensions thereof or fail to reach agreed upon performance results.

b. Declare bankruptcy, become insolvent, or assign company assets for the benefit of credits.

2. Lack of Funds of TCAPS - Lack of funds shall be construed to mean when TCAPS, in the judgment of its Chief Financial Officer, determines that it cannot continue the funding of its contract services, without undue hardship to TCAPS.

3. Termination of contract services will be rendered if it is construed by TCAPS to be in its best interests for serving the community and its students, faculty, and staff.

G. Any different or additional terms and conditions contained in the Contractor’s acknowledgement forms or documents furnished by the Contractor are rejected by the Buyer and are not a part of the agreement between the parties.

END OF SECTION 00 0002

INSTRUCTIONS TO BIDDERS 00 0002 - 10

Human Resources Department Questions: 231-933-1710 or stevensbr@tcaps.net

Fingerprint Background Check Process - CONTRACTOR

PRINT AND COMPLETE (BE SURE TO SIGN & DATE) THE LIVESCAN FORM AND MICHIGAN WAIVER AGREEMENT

BEFORE YOUR FINGERPRINT APPOINTMENT. BRING THESE FORMS TO YOUR APPOINTMENT.

(Forms are a�ached)

Instruc�ons:

1. Please schedule an appointment with MorphoTrust:

a. Call 866-226-2952 OR go online to h�ps://www.identogo.com/loca�ons/michigan to schedule your appointment. You may choose any loca�on in Michigan.

Traverse City Loca�on : AGAPE Health Schools - 10781 E Cherry Bend Rd, Traverse City, MI 49684

b. Cost: approximately $66. Payment Op�ons:

i. Credit/Debit Card (online)

ii. Business Check or Money Order (at loca�on)

c. When scheduling, choose “State Fingerprin�ng”, then “New Appointment”.

d. For “Agency Code” use TCAPS Agency Code: 4584M.

e. For “Fingerprint Reason Code” choose Michigan School Employment

2. Preparing for and comple�ng your Fingerprint Process:

a. PRINT, COMPLETE & TAKE WITH YOU the following forms (must be signed and dated before appt.)

i. Livescan Fingerprint Form (a�ached)

ii. Michigan Waiver Agreement (a�ached)

iii. Contractor Background Check Form (a�ached)

b. Take your driver’s license or other state-approved photo ID with you to your appointment.

c. The fingerprint operator will verify your ID, complete the fingerprints, and fill out the remaining informa�on on the Livescan Form, including the TCN Number and the operator’s signature.

NOTE: Incomplete forms CANNOT be accepted - verify your form is complete.

d. All forms will be returned to you at the conclusion of your fingerprint appointment.

3. Please wait at least one business day a�er comple�ng your fingerprint background check for TCAPS to receive and review your background check informa�on.

Then, schedule a badging appointment at calendly.com/tcaps/badge-appointment

4. At your appointment �me, bring your LiveScan Fingerprint form, Michigan Waiver Agreement form, and Contractor Background Check form to TCAPS Human Resources Department (412 Webster Street, Traverse City, MI 49686). If requested, you will be provided with a copy of the forms for your records.

5. Human Resources staff will make you a photo ID badge/building access card at that �me.

Important: If fingerprint forms are not submi�ed to the TCAPS Human Resources department within 60 days, your fingerprint report will become invalid. You will then be required to complete the fingerprint process again prior to working on TCAPS property.

The following TCAPS Human Resources representatives have access to criminal justice information for the purpose of conducting criminal background checks on employees: Dr. Cindy Berck LASO, Kelly Walter, Christa Hislop, Kim Gribi, Heather Soenksen, Erika Lahti, and Brittanie Stevens-Baker.

https://www.identogo.com/locations/Michigan http://calendly.com/tcaps/badge-appointment

RI-088A (02/2017)

MICHIGAN STATE POLICE

Criminal Justice Information Center

MICHIGAN WAIVER AGREEMENT AND STATEMENT FOR SCHOOLS

An Individual Applicant’s Request for a Fingerprint-Based Criminal History Record Information (CHRI)

Background Check Result for a Qualified Entity in Accordance with the Michigan School Volunteer & Employee Criminal History Program

Pursuant to the National Child Protection Act (NCPA) of 1993, as amended by the Volunteers for Children Act (VCA), this form should be completed and signed by every current or prospective employee, volunteer, and contractor/vendor, for whom criminal history records are requested by a qualified entity (i.e. school or management company) under these laws.

I hereby authorize ( enter name of Qualified Entity ) Traverse City Area Public Schools , to receive the results of my state and federal fingerprint-based CHRI background check result for the purpose of evaluating and determining my fitness to have responsibility for the safety and well-being of children or individuals with disabilities. Prior to submitting my fingerprints to the Michigan State Police to conduct a CHRI background check, I will complete, sign, and return this form and a Livescan Fingerprint Background Check Request form (RI-030). I understand the Qualified Entity will retain all required documentation for a period of time no less than prescribed by state or federal laws. By signing this Michigan Waiver Agreement and Statement, it is my intent to authorize the dissemination of any state and national CHRI that may pertain to me to the Qualified Entity with which I am, or am seeking to be, employed or to serve as a volunteer, pursuant to the NCPA VCA.

I understand that until the criminal history background check is completed, the Qualified Entity may choose to deny me unsupervised access to children or individuals with disabilities. I further understand that upon request the Qualified Entity will provide me a copy of the CHRI background results, if any, and that I am entitled to challenge the accuracy and completeness of any information contained in such results. I may obtain a prompt determination as to the validity of my challenge before the Qualified Entity makes a final decision about my status; as an employee, volunteer, contractor, or subcontractor.

Printed/Typed Name

Date of Birth

Address

City

State

ZIP Code

What is your current or prospective status (check one )?

☐ Employee ☐ Volunteer ☒ Contractor/Vendor Have you ever been convicted of a crime?

☐ Yes ☐ No If yes, please provide a description of the crime and the particulars of the conviction.

I understand that I may be asked to assist with obtaining any and all official disposition documentation regarding my conviction.

If you are an employee, prospective employee, or a volunteer of a public school academy, do you authorize release of your CHRI results to another qualified entity (i.e. school or management company) for a like purpose? If yes, indicate the name of the other qualified entity below.

☐ Yes ☒ No Name of Other Qualified Entity N/A Signature Date Signed

ORIGINAL - MUST BE RETAINED BY QUALIFIED ENTITY

RI-030 (01/2019)

Michigan State Police

LIVE SCAN FINGERPRINT BACKGROUND CHECK REQUEST

Purpose: To conduct a civil fingerprint-based background check for employment, to volunteer, or for licensing purposes as authorized by law.

Instructions: See page two.

I. Authorizing Information

1. Fingerprint Reason Code

SE

2. Requestor/Agency ID 4584M

3. Agency Name Traverse City Area Public Schools

4. Individual ID

(MNU-OA)

II. Applicant Information: Type or clearly print answers in all fields before going to be fingerprinted.

1a. Last Name

1b. First Name

1c. Middle Initial

1d. Suffix

2. Any Alternative Names, Last Names, or Aliases

3. Social Security Number (Optional)

4. Place of Birth (State or Country)

5. Date of Birth

6. Phone Number

7. Driver's License / State ID Number

8. Issuing State

9. Home Address

10. City

11. State

12. ZIP Code

13. Sex

14. Race

15. Height

16. Weight

17. Eye Color

18. Hair Color

III. Live Scan Information

1. Date Printed

2. Picture ID Type Presented

3. Transaction Control Number (TCN)

4. Live Scan Operator*

* When an individual ID is provided, please enter the ID into the Miscellaneous Number (MNU) field on the Live Scan device. Select OA - Originating Agency Identifier and then enter the unique identifier in the Identification Code field.

IV. Privacy Act Statement

Authority: Acquisition, preservation, and exchange of fingerprints and associated information by the Federal Bureau of Investigation (FBI) is generally authorized under 28 U.S.C. 534. Depending on the nature of your application, supplemental authorities include Federal statutes, State statutes pursuant to Pub. L. 92-544, Presidential Executive Orders, and federal regulations. Providing your fingerprints and associated information is voluntary;

however, failure to do so may affect completion or approval of your application.

Principal Purpose: Certain determinations, such as employment, licensing, and security clearances, may be predicated on fingerprint-based background checks. Your fingerprints and associated information/biometrics may be provided to the employing, investigating, or otherwise responsible agency, and/or the FBI for the purpose of comparing your fingerprints to other fingerprints in the FBI's Next Generation Identification (NGI) system or its successor systems (including civil, criminal, and latent fingerprint repositories) or other available records of the employing, investigating, or otherwise responsible agency. The FBI may retain your fingerprints and associated information/biometrics in NGI after the completion of this application and, while retained, your fingerprints may continue to be compared against other fingerprints submitted to or retained by NGI.

Routine Uses : During the processing of this application and for as long thereafter as your fingerprints and associated information/biometrics are retained in NGI, your information may be disclosed pursuant to your consent, and may be disclosed without your consent as permitted by the Privacy Act of 1974 and all applicable Routine Uses as may be published at any time in the Federal Register, including the Routine Uses for the NGI system and the FBI's Blanket Routine Uses. Routine Uses include, but are not limited to, disclosures to: employing, governmental or authorized non-governmental agencies responsible for employment, contracting, licensing, security clearances, and other suitability determinations; local, state, tribal, or federal law enforcement agencies; criminal justice agencies; and agencies responsible for national security or public safety.

V. Procedure to Obtain a Change, Correction, or Update of Identification Records If, after reviewing his/her identification record, the subject thereof believes that it is incorrect or incomplete in any respect and wishes changes, corrections, or updating of the alleged deficiency; he/she should make application directly to the agency which contributed the questioned information.

The subject of a record may also direct his/her challenge as to the accuracy or completeness of any entry on his/her record to the FBI, Criminal Justice Information Services (CJIS) Division, ATTN: SCU, Mod. D2, 1000 Custer Hollow Road, Clarksburg, WV 26306. The FBI will then forward the challenge to the agency which submitted the data requesting that agency to verify or correct the challenged entry. Upon the receipt of an official communication directly from the agency which contributed the original information, the FBI CJIS Division will make any changes necessary in accordance with the information supplied by that agency. (28 CFR § 16.34)

VI. Consent I understand that my personal information and biometric data being submitted by Live Scan, will be used to search against identification records from both the Michigan State Police (MSP) and the FBI for the purpose listed above. I hereby authorize the release of my personal information for such purposes and release of any records found to the authorized requesting agency listed above.

Signature: Date:

INSTRUCTIONS

Section I:

Authorizing Information:

This section is to be completed by the agency authorized to request civil fingerprint-based background checks.

1. Fingerprint Code:

The fingerprint code identifies the authorizing purpose in law allowing the agency to request the civil fingerprint-based background check. For example, School Employment (SE), Child Protection Volunteer (CPV), Health Care employment

(HC).

2. Requesting Agency Identification (ID):

The requesting agency ID is assigned to your agency by the MSP. No request for fingerprinting can be completed without an agency ID. Please ensure the correct fingerprinting reason code and agency Identification is used. The MSP will charge for second requests due to incorrect codes.

3. Agency Name:

The agency name is the legal name of the authorized agency. For schools specifically, the agency name is the name recognized by the Michigan Department of Education.

4. Individual ID (MNU-OA) The Individual ID is a unique identifier specific to the individual requested to submit fingerprints. An ID such as a state issued licensing number, a Personnel Identification Code (PIC) number, or other similar uniquely issued identifier/number.

Section II:

Applicant Information:

This section can be completed by the authorized agency, the individual, or as a joint effort by both. Section II specifically pertains to the demographic information needed in order to obtain the biometric data of the applicant and is a unique identifier specific to the applicant.

Section III:

Live Scan Information:

This section is required to be completed by the Live Scan vendor operator and must be completed at the time of fingerprinting.

After fingerprinting, the applicant shall return this signed and completed document to the requesting agency. The Live Scan operator must return a completed copy of the form to the applicant.

CONTRACTOR BACKGROUND CHECK

I, _________________________________________________________, represent that (Check One)

□ 1. I have not been convicted of, or pled guilty or nolo contendere (no contest), to any crime(s) including misdemeanors or felonies.

□ 2. I have been convicted of or pled guilty or nolo contendere (no contest) to the following crime(s) including misdemeanors or felonies (use separate sheet if needed to explain nature of convic�on, date, and court):

a.____________________________________________________________________________ b.____________________________________________________________________________ c.____________________________________________________________________________

I understand and agree that pursuant to Public Act 68 of 1993, Public Act 83 of 1995 and Public Acts 191-135 of 2005:

(1) The Traverse City Area Public Schools’ Board of Educa�on (“School District”) must request a

Criminal history check on me from the Central Records Division of the Michigan Department of State Police and the Federal Bureau of Inves�ga�on (FBI);

(2) If the report received from the Michigan Department of State Police or the FBI is not the same as my representa�on(s) above respec�ng either the absence of any convic�on(s) or any crime(s) of which I have been convicted, I may not be approved to work as a contractor. If the School District denies approval, the Traverse City Area Public Schools, its Board of Educa�on, individual members of the Board, administrators, employees, and agents shall not be liable for the denial of approval.

Signature:__________________________________________________________Date:______________

Print Name and Phone #:_________________________________________________________________

Supervisor Name and Phone #:____________________________________________________________

Contractor/Company Name:______________________________________________________________

PROPOSAL FORM 00 0003 - 1

PROPOSAL FORM

Project: Digital Clocks Project

Central High School, West Senior High, Traverse City High School , Silver Lake Elementary, Courtade Elementary and Traverse Heights Elementary

Owner: Traverse City Area Public Schools (TCAPS)

Name of Bidder:

Street:

City: MI; Zip Code:

Telephone No. Date:

Email

To: TCAPS Maintenance Department 1212 Cass Road Traverse City, Michigan 49685

The undersigned Bidder, having received the drawings and specifications for the above named project prepared for the Traverse City Area Public Schools. The undersigned Bidder having also received the Addenda acknowledged below and having included all provisions and costs in the below Base Bid, and after carefully considered and examined all Contract Documents, having visited the site and examined all conditions affecting the work, hereby submits the following Bid and hereby agree:

1. To furnish all labor, services, material, equipment and coordination of trades required to perform all work in strict conformance with the Contract Documents, including all commissions, overhead, taxes, fees and profit.

2. To complete the work by the time stipulated on the Proposal Form and under the conditions as outlined in the General Conditions.

3. To accept the provisions of the Instruction to Bidders regarding disposition of Bid Security.

4. To hold this Bid as submitted open for a period of sixty (60) days.

BASE BID:

TOTAL Lump Sum Price for the Digital Clocks Project @ all locations listed.

(State the Amount in Words)

PROPOSAL FORM 00 0003 - 2

ADDENDA:

The undersigned, hereby acknowledge receipt of the following addenda:

Addendum Date

UNIT PRICES:

Provide the following unit prices for Digital Clocks:

Description Cost per Unit Single face digital wall mounted clock.

Double or two sided wall or ceiling mounted digital clock.

Cost Breakdown by SIte Cost

Central High School

West Senior High

Traverse City High School

Silver Lake Elementary

PROPOSAL FORM 00 0003 - 3

PROPOSAL SIGNATURE:

The undersigned agrees upon notification of the acceptance of this proposal, to execute a contract for the work, for the above Base Bid.

Date: Name of Bidder:

Signature:

Name Printed:

Title:

Witnessed in Presence of: Signature:

Name Printed:

Date: Title:

This Section is to be prepared in triplicate. Submit two (2) copies and retain one for your file.

PROPOSAL FORM 00 0003 - 4

PROPOSAL FORM 00 0003 - 5

STATEMENT REGARDING FAMILIAL RELATIONSHIP

I am the ________________________________ of _____________________________, a bidder on a (Title) (Company Name)

Construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

The following are the familial relationship(s):

Owner / Employee Name Related to: Relationship

1. __________________________ _______________________ ___________________

2. __________________________ _______________________ ___________________

3. __________________________ _______________________ ___________________

4. __________________________ _______________________ ___________________

5. __________________________ _______________________ ___________________

(Attach additional pages if necessary to disclose familial relationships)

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

There is no familial relationship that exists between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2017, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF STATEMENT REGARDING FAMILIAL RELATIONSHIP FORM

PROPOSAL FORM 00 0003 - 6

PROPOSAL FORM 00 0003 - 7

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the____________________________ of __ _________________________, a bidder on a

(Title) (Company Name) construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids

I have knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”).

I certify that this Bidder or any subcontractors to this Bidder is not an Iran-linked business, as that term is defined in the Act.

I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2013, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF IRAN ECONOMIC SANCTIONS ACT CERTIFICATION FORM

PROPOSAL FORM 00 0003 - 8

Agreement 00 5213 - 1

SECTION 00 5213 FORM OF AGREEMENT

FORM OF AGREEMENT

Blanket Purchase Order with a Stipulated Sum, and these Contract Documents inclusive of General and Supplemental Conditions referenced and attached to these documents, forms the basis of Contract between the Owner and Contractor.

END OF SECTION 00 5213

Agreement 00 5213 - 2

General Conditions 00 7200 - 1

SECTION 00 7200 GENERAL CONDITIONS

FORM OF GENERAL CONDITIONS

AIA Document A201-2017, General Conditions of the Contract for Construction, 2017 Edition, is the General Conditions between the Owner and Contractor.

Copies of AIA Documents, including AIA Document A201-2017, may be purchased and downloaded by interested parties from the following:

American Institute of Architects US at https://documentsondemand.aia.org

SUPPLEMENTARY CONDITIONS

Refer to Section 00 7300 Supplementary Conditions for amendments to these General Conditions.

END OF SECTION 00 7200

General Conditions 00 7200 - 2

Supplementary Conditions 00 7300- 1

SECTION 00 7300 SUPPLEMENTARY CONDITIONS

The following supplements modify AIA Document A201, “General Conditions of the Contract for Construction”, Sixteenth Edition, copyright 2017. Where a portion of the General Conditions is modified or deleted by these Supplementary Conditions, the unaltered portions of the General Conditions shall remain in effect.

ARTICLE 1, GENERAL PROVISIONS

1.1 Basic Definitions

1.1.1 Under this Subparagraph, “The Contract Documents”, add the following:

“1.1.1.1 No provisions of any standard specification, manual or code referenced in the Contract Documents shall be effective to change the duties and responsibilities of the Owner, Contractor or Architect, or any of their consultants, agents or employees from those set forth in the Contract Documents, nor to assign to the Architect, or any of the Architect’s consultants, agents or employees, any duty or authority to supervise or direct the furnishing or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of paragraph 4.2.2 or 4.2.3.

1.1.5 The Drawings. Add to the end of the subparagraph the following:

“The Drawings shall not be scaled for measurements nor serve as shop drawings.”

Add new subparagraph 1.1.8 “Bulletins” as follows:

“1.1.8 Bulletins Bulletins are a written notice by the Owner to the Contractor requesting a itemized cost quotation for an addition, deletion, or revision in the Work, issued after award of Contract. Bulletins are not an order or authorization to proceed with any changes in the Work.”

1.2 Correlation and Intent of Contract Documents

1.2.2 Amend 1.2.2, Organization of the Specification...”, by adding the following;

“... Sections of Division 1, General Requirements, govern the execution of all Sections of the Specifications.”

Supplementary Conditions 00 7300- 2

ARTICLE 2, OWNER

2.2 Information and Services Required of the Owner

2.2.5 Add the following:

“2.2.5.1 The Contractor will be furnished, free of charge, one (1) copies of the Contract Documents. The Contractor, Subcontractors and other entities may obtain, at their own cost, additional copies from the printing house authorized by the Owner.

2.4 Owner’s Right to Carry Out the Work

2.4.1 Delete the last sentence of this subparagraph and insert the following in its place.

“If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner within ten (10) days if written notice to the Contractor of the amount of such difference.”

ARTICLE 3, CONTRACTOR

3.3 Supervision and Construction Procedures

3.3.4 Add the following:

“3.3.4 It shall be the responsibility of the Contractor (1) to review any specified construction or installation procedure (including those recommended by manufacturers);

(2) to advise the Owner (a) if the specified procedure deviates from good construction practice, or (b) if following the procedure will affect any warranties, including the Contractor’s general warranty; and (3) to propose an alternative procedure which the Contractor will warrant.”

3.4 Labor and Materials

3.4.4 Add the following:

“3.4.4 Unless otherwise provided in the Contract Documents, the Contractor shall establish…