LEE CI, plumbing supplies, pump

The South Carolina Department of Corrections, Purchasing Branch issued a Request for Quote (Solicitation 5400020732) for plumbing supplies and equipment for Lee Correctional Institution in Richland County. The procurement specifically sought three line items: eight EJMM3157T motors (2 HP, 1725 RPM, 3 phase, 60 Hz, 460V/230V), fifteen Bell & Gossett seal kits (186862LF) for series 1510 & 1531 pumps with 1-1/4" shaft size, and two pump motors (102231LF, Series HV, 1/6 hp, 1 phase, 115 volts, 1725 rpm, bronze). The initial submission deadline was January 5, 2021, which was subsequently extended to January 12, 2021 at 10:00 AM, with award notification scheduled for January 19, 2021. Deliveries must be made to Lee Correctional Institution at 990 Wisacky Highway, Bishopville, South Carolina within thirty days of purchase order receipt. Evaluation criteria focused on selecting the lowest responsible and responsive bidder based on unit prices, with all items required to be new and meeting specific technical specifications.

The solicitation allowed vendors to claim South Carolina end-product, United States end-product, or South Carolina Resident Vendor preferences if meeting statutory requirements. Bidders were required to be registered South Carolina vendors and comply with drug-free workplace requirements, ethics laws, and debarment statutes. Ultimately, the contract was awarded to Johnstone Supply of Columbia, South Carolina, with a total contract value of $8,081.55, which included $3,490.00 for motors, $2,182.35 for seal kits, and $2,409.20 for pump motors. Late delivery penalties were structured incrementally, with 5% charges for delays of 1-15 days, and potential additional market procurement costs if deliveries were not completed. Nonresident contractors might be subject to 2% withholding on contract payments unless properly registered with state tax authorities. The procurement allowed for partial shipments provided all items were delivered by the specified deadline.