LED Street and Safety Lighting Upgrades FY 2027

The City of Pasadena Public Works Department, Engineering Division is requesting sealed bids for LED cobra head fixtures and photocell controls to replace induction and high-pressure sodium luminaires along major corridors, with bids due October 20, 2026 at 2:00 p.m. Pacific Time and questions due October 13, 2026 at 8:00 a.m. The project is federally funded, triggering lobbying disclosure and certification requirements under 44 C.F.R. Part 18 and the Lobbying Disclosure Act.

The scope comprises LED cobra head fixtures in six wattage categories (100w, 150w, 200w, 250w, 310w, and 400w HPS equivalents) with quantities of 20, 25, 65, 55, 180, and 110 units respectively, plus 400 Intermatic LC2100 photocell controls. The City's HPS-to-LED equivalency reference document specifies acceptable models from GE Evolve, Lumec RoadFocus Plus, and EOI Compass, each with identifying wattage stickers and 10-year standard warranty. All luminaires must meet Illuminating Engineering Society standards and be analyzed for individual installation locations. Delivery occurs to the Street Lights and Traffic Signals facility at 233 West Mountain Street, Pasadena, California 91103, between 7:00 a.m. and 3:00 p.m. Monday through Thursday, excluding City holidays.

Award goes to the lowest responsive and responsible bidder. The initial contract term is one year from execution with no optional renewal periods. Bidders must submit a 5% bid bond via Surety2000, complete Forms AA-1 and AA-2 (if applicable), provide a Declaration of Non-Collusion, signature and legal status documentation, a DHS Contract Disclosure form, and proof of insurance. A 2.25% sales tax deduction applies to local bidders qualifying under the City's Uniform Sales and Use Tax Ordinance. All bid pricing, including federal, state, and local taxes and shipping and handling, must be entered directly into the City's eProcurement Portal. The bid remains valid for 180 days from opening. Successful bidders must provide factory warranties against defects, deliver proof of insurance prior to award, and furnish IRS Form W-9 and required business licenses within 10 calendar days of award notification.