LED Signage Replacement

Montgomery County, Tennessee is requesting proposals for exterior LED signage replacement at F&M Bank Arena in Clarksville under RFP Bid #2026-0906, with sealed proposals due November 10, 2026 at 2:00 PM CST and questions due November 3, 2026.

The scope is a complete replacement of one exterior LED digital signage system on the arena's 2nd & College Street fascia. The LED screen must measure 9.45 feet high by 18.9 feet wide with IP67 outdoor rating, minimum 6,000 nits brightness, maximum 10mm pixel pitch, gold wire bonding, and full motion capability. The system must integrate with a back-end media processor and support minimum 1080p 59.94 resolution at 60 frames per second. Processing must be compatible with Novastar or Brompton equipment with HDSDI input. The awardee must provide demolition and removal of existing signage, all low-voltage and electrical work, network integration, commissioning, and programming. The LED module must be front-serviceable with a minimum 100,000-hour lifetime and minimum 2-year parts and labor warranty. Bids must include 3% spare parts and media playback server functionality.

All equipment, materials, shipping, installation, labor, and applicable taxes are included in the bid price. Vendors must submit detailed product specifications for any substituted items and a proposed project timeline. Vendors must certify compliance with Tennessee's Non-Boycott of Israel Act and Iran Divestment Act and acknowledge the county's non-discrimination and Title VI compliance policies.

Proposals may be submitted physically to the Purchasing Director at 350 Pageant Lane, Suite 101-E, Clarksville, or electronically through the Bonfire portal. Montgomery County reserves the right to reject any or all bids, does not waive sovereign immunity, and does not accept prohibited contract clauses including liability limitations or indemnification provisions. Post-bid interviews will follow the initial proposal evaluation.