LED Lighting

The Parkway School District in Missouri is conducting a competitive bid solicitation (Proposal Number 26-17) for LED lighting products to be procured on an "as-needed basis" through a blanket purchase order agreement. The procurement seeks qualified distributors to supply 31 different types of LED lamps, including Par lamps, A-shape lamps, utility lamps, retrofit solutions, and emergency battery backup kits. Vendors must provide detailed technical specifications for LED products, with strict requirements including light color near 4100K, a color rendering index of 80+, and product lifespans between 25,000-50,000 hours. The bid evaluation will comprehensively assess light performance, warranty (minimum 3-5 year replacement), technical specifications, and pricing, with vendors required to be UL listed and preferably meet Energy Star, CEE, and DLC ratings. The bid was published on July 30, 2025, with proposals due by August 13, 2025, at 3:30 PM CST, submitted exclusively through the Parkway School District Bonfire Portal, with an initial contract term of twelve months and potential one-year extension.

The procurement has several specific compliance requirements for potential vendors, including mandatory participation in the federal E-Verify program for employees working on contracted services, with contracts over $5,000 requiring documented enrollment and verification of work authorization status. Vendors must complete an Affidavit of Non-Collusion, confirming independent bid development without improper consultation or manipulation. The district gives preference to domestic products, specifically those manufactured in the United States and Missouri, and follows non-discrimination policies. While no specific set-aside designations are highlighted, vendors are encouraged to provide references from educational institutions and disclose any subcontracting plans. The district estimates approximately $100,000 in LED lighting expenditures during the contract period, with no guaranteed purchase quantities. Vendors are also invited to indicate their willingness to extend pricing to other local school districts, potentially expanding the contract's scope and value.