5-26-17 - Bid Specs - LED Lights.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-17

DATE PUBLISHED:

July 30, 2025

GOODS / SERVICE AREA:

LED LIGHTS

BID OPENING:

Date: August 13, 2025 Time: 3:30 PM

Location:

MEETING ID PHONE PIN:

meet.google.com/ kcw-wnte-nrq

(US)+1 919-883-5427

837 016 253#

CONTRACT PERIOD:

One (1) or more Years from Date of Award

See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District (District) is seeking bids, from qualified distributors, to supply the district LED Lighting, to be ordered on an “as needed basis”, throughout the term of the contract, under a blanket purchase order agreement. Final bid award will be based upon a review and assessment of light performance, light color adhering as close as possible to 4100K, lifespan, warranty, other technical specifications and price.

The district estimates that during the term of this agreement it will spend approximately $100,000 for a twelve (12) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount.

The district does not guarantee any quantities that it will purchase as a result of this invitation for bid.

Quantities are estimates only.

The initial term of the contract will be twelve (12) months with a district option to extend for an additional twelve (12) months. Vendors have the opportunity to offer the district multi-year proposals in item number two of the Vendor Signature Section.

The district is interested in responding bidder’s willingness to extend their quoted pricing and terms to other local school districts. Please complete item #3 of the vendor signature form.

SB-2 BID AWARD METHOD:

It is the district’s policy to award a bid based on the lowest or best bid. However, the district retains the right to award in whatever manner serves the best interests of the district.

https://meet.google.com/kcw-wnte-nrq?hs=122&authuser=0 https://meet.google.com/kcw-wnte-nrq?hs=122&authuser=0 tel:+1-919-883-5427

SB-3 PROCUREMENT TIMELINE:

*all times are CST

SB-4 QUESTIONS:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-5 PROPOSAL FORMAT AND CONTENTS:

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

7. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

8. PRICING SHEET

The vendor shall complete the Bonfire 26-17 pricing sheet.

Action Date* Bid Published July 30, 2025 - 1:00 PM Q&A End August 6, 2025 - 11:00 AM Intent to bid August 13, 2025 - 3:00 PM Bid Close August 13, 2025 - 3:30 PM Vendor Notified of Award (Tentative) September 12, 2025 - 4:00 PM

SB-6 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. The equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-7 ORDERING PROCEDURE:

Releases from the blanket order will be made as needed. A list of Parkway personnel authorized to release orders will be made available to the successful vendor(s). The person placing an order must provide the vendor the department blanket purchase order number or an individual purchase order number. Packing slips are required with each shipment. The purchase order number must appear on the invoice, packing slip, and all cartons.

SB-8 DELIVERY:

All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events the district is closed.

SB-9 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-10 SUBSTITUTIONS:

No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable materials will be returned with no expense to the District.

SB-11 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-12 CONTACT METHOD:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-13 SAMPLES:

Upon request, bidders shall provide at no cost to the district, a minimum of one sample light of each type light requested.

SB-14 TERMS OF SALE:

Upon request, the awarded vendor will be required to provide an electronic report of District purchase history.

SB-15 TECHNICAL SPECIFICATIONS:

• Suggested manufacturers: Cree, Phillips, TCP, GE, Green Creative, MaxLite, Werker, Duracell, Cooper, SATCO, Eiko, and Keystone.

• CRI (color rendering index) to be 80 or more for all lamp types

• Lamp will have a L70 rated life minimum of 50,000 hours unless otherwise specified

• Suitability for totally enclosed fixtures is required for all light types

• Warranty to be a 5-year replacement minimum

• Additional light technical specifications are included as part of the bid form.

• When bidding 4’ T8 and T5 Lights, bidders must include a bid for an optional polycarbonate or shatterproof alternative. Vendors must indicate how they are able to meet the shatterproof criteria.

• All lights must be UL listed. Energy Star, CEE, DLC rated lamps are preferred. Please indicate how the proposed lights meet this requirement.

• Bid submittal must include complete manufacturer technical information for each light bid including manufacturer, brand, model, wattage, lumens, beam angle, dimmability, damp/wet location listing, suitability for use in totally enclosed fixtures, color, CRI (color

• rendering index), life span information, warranty and all other requirements included on the bid form.

• In addition to the specified technical requirements, the district will also consider the lamp efficacy, measured by the nominal initial lumen per watt, when evaluating received bids.

• The district will give extra consideration to items meeting all technical requirements with additional reduced wattage.

SB-16 LIGHT SPECIFICATIONS:

All items must meet the following minimum specifications:

Item No. Description / Required Specifications

1 LED Par 38 Lamps Voltage: 120 Volts

Wattage: (not to exceed 13) Lumens: (output to be 1000 to 1300) Beam angle: (to be 36 to 42 degrees) Dim ability: (must be Dimmable) Wet location listing: (to be wet location listed) Suitable totally enclosed fixtures: Required Color: (must be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (5 yr replacement minimum)

2 LED Par 30 Long Neck Lamps Voltage: 120 Volts

Wattage: (not to exceed 11) Lumens: (output to be 700 to 950) Beam angle: (to be 36 to 42 degrees) Dim ability: (must be Dimmable) Wet location listing: (to be wet location listed) Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (5 yr replacement minimum)

3 LED BR30 Flood Lamps Voltage: 120 Volts

Wattage: (not to exceed 8) Lumens: (output to be 650 to 750) Beam angle: (to be 100 to 120 degrees) Dim ability: (must be Dimmable)

Damp location listing: (to be damp location listed) Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (5 yr replacement minimum)

4 LED A shape lamp, 6 watt approx., (40 watt incandescent equivalent) Omni-Directional: Required >235 degrees

Voltage: 120 Volts Wattage: (not to exceed 6)

Lumens: (output to be 450 to 550) Dim ability: (must be Dimmable) Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (3 yr replacement minimum)

5 LED A shape lamp, 8 watt approx., (60 watt incandescent equivalent) Omni-Directional: Required >235 degrees

Voltage: 120 Volts Wattage: (not to exceed 8) Lumens: (output to be 800 to 850) Dim ability: (must be Dimmable) Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (3 yr replacement minimum)

6 LED A shape lamp, 11 watt approx., (75 watt incandescent equivalent) Omni-Directional: Required >235 degrees

Voltage: 120 Volts Wattage: (not to exceed 11) Lumens: (output to be 1100 to 1200) Dim ability: (must be Dimmable) Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (3 yr replacement minimum)

7 LED A-type shape, 13 watt approx., (100 watt incandescent equivalent) Omni-Directional: Required >235 degrees

Voltage: 120 Volts Wattage: (not to exceed 13) Lumens: (output to be 1600 to 1700) Dim ability: (must be Dimmable)

Damp location listing: Not Required

Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 25,000 hrs) Warranty: (3 yr replacement minimum)

8 U-Bent LED lamp, 2-ft. long, Base: G13, Required: Bypass Ballast Line Voltage Voltage: 120 to 277 Volt

Wattage: (not to exceed 16) Lumens: (output to be 1400 to 2000) Beam angle: (to be 220 to 330 degrees) Dim ability: Not Required Damp location listing: Not Required

Suitable totally enclosed fixtures: Required

Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

9 2/4-Pin Horizontal Mount Combination Direct Wire Line Voltage LED By-Pass PL H Lamp, Must be compatible or available with bases: G24d, GX24d, G24q, GX24q

Base: Adjustable 170 degree rotation Voltage: 120 to 277 Volt Wattage: (not to exceed 9) Lumens: (output to be 650 to 900) Beam angle: (Adjustable 180 degree rotation) Dim ability: Not Required

Damp location listing: (to be damp location listed)

Suitable partially enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 40,000 hrs) Warranty: (5 yr replacement minimum)

10 2-Pin CFL Replacement LED Lamp, Must be compatible with direct installation and have a built-in universal voltage driver for bypass installation.

Base: Adjustable 180 degree rotation Voltage: 120 to 277 Volt Wattage: (not to exceed 5) Lumens: (output to be 300 to 500) Beam angle: (Adjustable 180 degree rotation) Dim ability: Not Required Damp location listing: (to be damp location listed) Suitable partially enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 40,000 hrs) Warranty: (5 yr replacement minimum)

11 4-Pin Vertical Mount Combination Direct Wire Line Voltage LED Current by GE, LED9G24Q-V/827 - NO SUBSTITUTIONS

Voltage: 120 to 277 Volt Wattage: (not to exceed 9)

Lumens: (output to be 1200) Dim ability: Not Required Color: (to be 2700K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

12 4-Pin Horizontal Mount Combination Direct Wire Line Voltage LED Current by GE, LED9G24Q-H/827 - NO SUBSTITUTIONS

Voltage: 120 to 277 Volt Wattage: (not to exceed 9) Lumens: (output to be 1200) Dim ability: Not Required Color: (to be 2700K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

13 2-Pin Horizontal Mount Combination Direct Wire Line Voltage LED By-Pass PL H Lamp

Base: Adjustable 170 degree rotation Voltage: 120 to 277 Volt Wattage: (not to exceed 8) Lumens: (output to be 650 to 750) Beam angle: (to be 100 to 120 degrees) Dim ability: Not Required Damp location listing: (to be damp location listed) Suitable partially enclosed fixtures: Required Color: (to be 4000K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

14 5/6 - Inch LED Recessed Retrofit Module - Matte White Trim Voltage: 120 to 277 Volt

Wattage: (not to exceed 15) Lumens: (output to be 650 to 750) Beam angle: (to be 0 to 90 degrees) Dim ability: Required Damp location listing: (to be damp location listed) Suitable partially enclosed fixtures: n/a Color: (to be 4000K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

15 8 - Inch Shallow Lens LED Recessed Downlight Retrofit, Wide Distribution Lens - Matte White Trim

Voltage: 120 to 277 Volt

Wattage: (not to exceed 15) Lumens: (output to be 1400 - 1700) Beam angle: (to be 0 to 90 degrees) Dim ability: Required Damp location listing: (to be damp location listed) Suitable partically enclosed fixtures: n/a Color: (to be 4000K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

16 30 Watt LED Utility Lamp. High Bay, Low Bay, and Post Top. Base Type: Medium E26 (LED for HID Replacement) SATCO S9750 - NO SUBSTITUTIONS

Omni-Directional: Required

Voltage: 100 to 277 Volt Wattage: (not to exceed 30) Lumens: (output to be 3500 to 4500) Beam angle: (to be 360 degrees) Dim ability: Not Required

Damp location listing: (to be damp location listed)

Suitable partially enclosed fixtures: Required Color: (to be 4500K+/-500k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

17 40 Watt LED Utility Lamp, Low/High Bay, Base Type: Mogul EX39 (LED for HID, CFL, and Incandescent Replacement): SATCO S9751, NO SUBSTITUTIONS

Omni-Directional: Required

Voltage: 100 to 277 Volt Wattage: (not to exceed 40) Lumens: (output to be 5000 to 6000) Beam angle: (to be 360 degrees) Dim ability: Not Required Damp location listing: (to be damp location listed) Suitable partially enclosed fixtures: Required Color: (to be 4500K+/-500k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

18 3-ft. T8 LED Lamp, direct wire (Efficacy >120 LPW) Voltage: 120 to 277 Volt Wattage: (not to exceed 12)

Lumens: (output to be 1200 to 1500) Beam angle: (to be 100 to 240 degrees)

Dim ability: Non-Dimmable Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

19 3-ft. T8 LED Lamp, direct wire, dimmable Voltage: 120 to 277 Volt

Wattage: (not to exceed 12)

Lumens: (output to be 1200 to 1500)

Beam angle: (to be 100 to 240 degrees)

Dim ability: Required

Damp location listing: Not Required

Suitable totally enclosed fixtures: Required

Color: (to be 4100K+/-250k)

CRI (color rendering index): (to be 80+)

Life Span: (L70 rated life min. 50,000 hrs)

Warranty: (5 yr replacement minimum) 20 4-ft. T8 LED Lamp, direct wire, single/double ended (Efficacy >155 LPW)

Voltage: 120 to 277 Volt Wattage: (not to exceed 10.5) Lumens: (output to be 1600-1800) Beam angle: (to be 100 to 220 degrees) Dim ability: Not Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

4-ft. T8 LED Lamp, direct wire, shatterproof, single ended

Voltage: 120 to 277 Volt Wattage: (not to exceed 12) Lumens: (1600-1800) Beam angle: (to be 100 to 220 degrees) Dim ability: Not Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required

Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs)

22 4-ft. T8 LED Lamp, direct wire, dimmable, single ended

Voltage: 120 to 277 Volt Wattage: (not to exceed 15) Lumens: (1600-2000) Beam angle: (to be 100 to 220 degrees) Dim ability: Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

23 2-ft. T8 LED Lamp, direct wire, single ended (Efficacy 177 LPW)

Voltage: 120 to 277 Volt

Wattage: (not to exceed 9)

Lumens: (800-1200) Beam angle: (to be 100 to 220 degrees) Dim ability: Not Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

24 2-ft. T8 LED Lamp, direct wire, single ended, dimmable Voltage: 120 to 277 Volt

Wattage: (not to exceed 10) Lumens: (800-1200) Beam angle: (to be 100 to 220 degrees) Dim ability: Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color: (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

25 8-ft. lamp fixture retrofit solution, direct wire - Base: R17d - ballast bypass required - Enclosed Bi-Pin

Voltage: 120 to 277 Volt Wattage: (not to exceed 45) Lumens: (minimum 3200) Beam angle: (200-300) Dim ability: Not Required Damp location listing: Not Required

Color (to be 4100K+/-250k)

CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

4-ft. lamp fixture retrofit solution, T5 Shatterproof - Base: G5 - ballast bypass required

Voltage: 120 to 277 Volt Wattage: (not to exceed 25) Lumens: (minimum 3000) Beam angle: (220-260) Dim ability: Not Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color (to be 4100K+/-250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

27 4-ft. 360 degree dispersal LED lamp for marquees Voltage: (120-277)

Wattage: (not to exceed 21) Lumens: (minimum 2700) Beam angle: (to be 360 degree) Dim ability: Not Required Damp location listing: Not Required Suitable totally enclosed fixtures: Required Color (to be 6000K+/-500k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

28 8-ft. 360 degree dispersal LED lamp for marquees Voltage: (120-277)

Wattage: (not to exceed 36) Lumens: (minimum 2700) Beam angle: (to be 360 degree) Dim ability: Not Required Damp location listing: Not Required

Suitable totally enclosed fixtures: Required Color (to be 6000K+/-500k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

29 Bypass Ballast Lamp (2) Ready Fixture, required to be UL Listed, strip fixture Voltage: (120-277)

Damp location listing: Required

30 8 Watt PL Lamp, Hybrid installation (direct or bypass), UL Listed, 2-pin and 4-pin.

Green Creative 8PLH/835/HYBM, NO SUBSTITUTION

Voltage: (120-277) Wattage: (not to exceed 8 watts) Lumens: (Minimum 920) Beam angle: (to be 110 degrees) Dim ability: not applicable Damp location listing: not applicable Suitable totally enclosed fixtures: Not Required Color (to be 3500K+/-5250k) CRI (color rendering index): (to be 80+) Life Span: (L70 rated life min. 50,000 hrs) Warranty: (5 yr replacement minimum)

31 LED Emergency Battery Back-up Kit, Includes: Emergency light (red indicator light), LED board, Driver, and Battery. Used with can lights, exterior lights, and 2x4 Troffer.

Keystone Part #KT-EMRG-LED-5-500-K1, NO SUBSTITUTIONS.

Voltage: (120-277) Wattage: (not to exceed 5) Lumens: (500) Beam angle: (to be 360 degree) Dim ability: Not Required Damp location listing: Required

Suitable totally enclosed fixtures: Required

Color (to be 5000K+/-250k) CRI (color rendering index): 80+