Leashes and collars, purchase, term contract

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for the procurement of leashes and collars under a term contract, with a submission deadline of July 27, 2018, at 4:00 p.m. local time. The solicitation seeks firm, fixed pricing for nine distinct items comprising various leash and collar configurations for use by Palm Beach County agencies, including two nylon leashes (3/4" x 6' and 5/8" x 4'), three polypropylene collars in small, medium, and large sizes (5/8" width), and four PetSafe Martingale-style nylon collars with quick-snap buckles in petite, small, medium, and large sizes. The estimated 12-month demand totals approximately 18,200 units across all items, with quantities ranging from 600 to 7,500 units per item. All items must be delivered F.O.B. destination within fourteen calendar days of receipt of a term contract delivery order, with the vendor bearing all transportation charges, responsibility, liability, and risk in transit. Vendors must provide manufacturer cut sheets and descriptive literature demonstrating compliance with specifications, along with factory/manufacturer warranty against defects. The contract shall be awarded on an all-or-none basis to the lowest responsive, responsible quoter, with an initial twelve-month term or until the estimated amount is expended, at the County's discretion, and an option to renew for four additional twelve-month periods upon mutual written agreement. Unit prices must remain firm for ninety days from the opening date to allow for evaluation and award.

The solicitation includes provisions for small business enterprise (SBE) set-asides, whereby an SBE vendor certified with Palm Beach County and submitting a bid within 10% of the lowest responsive, responsible bid may be awarded the contract. A 5% local preference is available to vendors with a permanent place of business in Palm Beach County, and a 5% Glades local preference applies to vendors serving the Glades area. The County is tax-exempt and requires all vendors to have an active Vendor Registration Account in the County's Vendor Self Service system prior to submission. Responses are accepted via fax or email, and the County reserves the right to award based on the submitted proposals. No specific budget range or incumbent vendor information is disclosed in the solicitation materials, though the bid tabulation document reflects pricing submissions from multiple competing vendors that served as the basis for contract award determination.