Lease/Purchase of Commercial Laundry Equipment

The State of Kansas Department of Administration, Office of Procurement and Contracts, on behalf of the Hutchinson Correctional Facility in Riley County, is soliciting competitive bids for the lease and/or purchase of commercial laundry equipment through Invitation for Bid (IFB) EVT0010700. The primary deliverable is four Continental GS080 Soft-Mount Washer-Extractors with 80-pound capacity, with options for additional units at consistent pricing. These industrial-grade machines feature 32.5-inch cylinder diameters, operate at spin speeds of 987 rpm generating 450 G-force, and require 3-inch drain connections with 3/4-inch water inlets at 29-87 PSI, weighing approximately 1,477 pounds uncrated. Bidders must provide pricing for both outright purchase of four machines and lease options for three-year and five-year terms, each including end-of-lease purchase options, with lease pricing fully inclusive of delivery, installation, preventative maintenance per manufacturer specifications, and all repairs with parts and labor completed within 48 hours of notification. Successful bidders must be located within a 60-mile radius of the Hutchinson Correctional Facility or capable of diagnosing and repairing equipment within 48 hours of notification, must provide minimum 365-day warranties for purchase options, and must submit technical documentation, three professional references, implementation timelines, methodologies, and cost sheets. The contract term runs three years from award through February 28, 2029, with two optional 12-month renewal periods, and all pricing must include shipping and installation to 500 Reformatory Street, Hutchinson, Kansas. Written clarification questions must be submitted by February 26, 2026, with bids due by March 10, 2026, at 2:00 PM CST, submitted electronically to Procurement@ks.gov or hand-delivered to the Office of Procurement and Contracts at 900 SW Jackson, Suite 451, Topeka, Kansas.

Bidders may claim preferences for Disabled Veteran Owned Business, Certified Business, or State Use Purchases categories if supporting documentation is provided, and political subdivisions are eligible to utilize contracts under identical conditions as the State. Prospective bidders must request official invitations at least 24 hours before the closing date and must submit a current Tax Clearance Certificate from the Kansas Department of Revenue, an Immigration Reform and Control Act certification form, and a completed Sexual Harassment form with their bid responses. The State accepts payment via Procurement Card (P-Card) or electronic funds transfer (EFT) with no additional charges for card usage and reserves the right to accept or reject any or all bids, waive informalities, and confirm tax status prior to contract award. Bidders must execute the State of Kansas Form DA-146a and comply with all applicable state and federal laws, including nondiscrimination and safety provisions. All bid responses become public property subject to the Kansas Open Records Act upon conclusion of the selection process. No specific bid value or budget range is disclosed in the solicitation documents, and no incumbent vendor information is provided.