Lease of Road Tractors and Box Trucks for the Department of Corrections

The Commonwealth of Virginia Department of Corrections is issuing a Request for Proposals (RFP DOC-26-043R) for the lease of road tractors and box trucks to support the operations of its Central Agribusiness and Virginia Correctional Enterprises divisions. The solicitation seeks proposals for 2024 or newer dual-axle and single-axle road tractors meeting specified engine and transmission requirements with a capacity to pull 80,000 pounds, along with 16-foot, 26-foot, and refrigerated box trucks equipped with lift gates. Contractors must provide comprehensive maintenance, repairs, parts, labor, and emergency response services at no additional cost to the Commonwealth, with qualified service personnel required to respond within two hours during regular business hours (7:30 a.m. to 4:30 p.m., Monday through Friday) and on an overtime basis outside these hours, and replacement vehicles must be provided within six hours if major repairs exceed twelve hours. Lease pricing must be submitted for 36, 48, and 60-month terms for Option 1 equipment, with Option 2 pricing available for 2025 or newer vehicles that include purchase options at fair market value after 36 months. Sealed proposals are due on Tuesday, June 2, 2026, at 2:30 p.m. EST, submitted to the Purchasing Office at 6900 Atmore Drive, Richmond, Virginia 23225, with an optional virtual pre-proposal conference scheduled for Tuesday, May 12, 2026, at 10:00 a.m. via Microsoft Teams, and all questions must be submitted by email to Kimberlee Hall (Kimberlee.Hall@vadoc.virginia.gov) by Thursday, May 14, 2026, at 2:00 p.m. EST. Proposals will be evaluated on the offeror's plan to meet agency objectives (60 points), fee proposal (10 points), references and past performance (10 points), and Small Business Subcontracting Plan (20 points), with the initial contract term of one year from the date of award and renewal options available.

All offerors must submit a Small Business Subcontracting Plan and achieve the statewide goal of 42 percent of purchases from DSBSD-certified small businesses, with the solicitation open to multiple award recipients. Contractors must comply with Virginia Department of Corrections security regulations, drug-free workplace requirements, sexual harassment training requirements, and Prison Rape Elimination Act (PREA) provisions. Required insurance coverage must meet specified minimums, including workers' compensation, commercial general liability of $1,000,000 per occurrence, and automobile liability of $1,000,000 combined single limit. Monthly invoices will be paid 30 days after receipt, and the contract price is firm throughout the term with no allowance for price increases. No incumbent vendors, budget ranges, or award values are specified in the solicitation documentation.