Addendum 001 - Extension.pdf

This addendum is issued by the Commonwealth of Virginia Department of Corrections (DOC) and extends the deadline for Solicitation DOC-26-043R for the lease of road tractors and box trucks. The solicitation, originally dated May 1, 2026, requests proposals for 2024 or newer dual-axle and single-axle road tractors and various box trucks (16-foot, 26-foot, and refrigerated models) to support the Central Agribusiness and Virginia Correctional Enterprises divisions. An optional virtual pre-proposal conference was held on Tuesday, May 12, 2026, at 10:00 a.m. via Microsoft Teams. Addendum 001 extends the proposal due date from June 2, 2026, at 2:30 p.m. to June 4, 2026, at 4:30 p.m. to allow for additional questions to be answered. Offerors must acknowledge receipt of this addendum by completing the appropriate section of the Proposal Form provided with the solicitation. Questions must be submitted by email to Kimberlee Hall (Kimberlee.Hall@vadoc.virginia.gov) by the established deadline.

Contractors must provide comprehensive maintenance, repairs, parts, labor, and emergency response services at no additional cost, with qualified personnel required to respond within two hours during standard business hours (7:30 a.m. to 4:30 p.m., Monday through Friday) and on an overtime basis outside these hours. Replacement vehicles must be provided within six hours if major repairs exceed twelve hours. Lease pricing must be submitted for 36, 48, and 60-month terms for Option 1 equipment, with optional pricing for 2025 or newer vehicles that include purchase options at fair market value after 36 months. The initial contract term is one year from the date of award with renewal options available. All offerors must submit a Small Business Subcontracting Plan and achieve the statewide goal of 42 percent of purchases from DSBSD-certified small businesses. Proposals will be evaluated on the offeror's plan to meet agency objectives (60 points), fee proposal (10 points), references and past performance (10 points), and Small Business Subcontracting Plan (20 points). Required insurance coverage includes workers' compensation, commercial general liability of $1,000,000 per occurrence, and automobile liability of $1,000,000 combined single limit. Monthly invoices will be paid 30 days after receipt, and the contract price is firm throughout the term with no allowance for price increases.