LEASE of One (1) New IN STOCK 40 Yard Front Loader Refuse Collection Truck

The City of Cheyenne, Wyoming, located in Natrona County, is seeking to lease one new, in-stock 40-yard front loader refuse collection truck through a competitive bidding process. The procurement requires a comprehensive lease agreement with specific technical specifications for the cab and chassis, including detailed requirements for the vehicle's frame, axles, engine, transmission, hydraulic system, and electrical components. Bidders must provide base truck cost, buyback cost, and pricing for different payment frequencies, with a mandatory in-person pre-bid meeting scheduled for January 8, 2026, at the City Municipal Building. The solicitation requires detailed line-item compliance, with bidders marking each specification with "Y" or "N" to demonstrate adherence to requirements. Electronic bids must be submitted through the City's eProcurement Portal by January 29, 2026, at 2:00 p.m., with final City Council approval expected on February 23, 2026. Key evaluation criteria include overall value, financial terms, compatibility with existing fleet, and delivery timeframe, with the city reserving the right to reject any or all bids.

The procurement allows for Wyoming resident bidders, with a five percent preference applied unless federal funds are involved. Bidders must submit a bid guarantee equal to five percent of the total bid amount, which can be either a bid bond from a Wyoming-authorized surety company or a certified/cashier's check. The lease must include a non-appropriation clause and allow for assignment of a guaranteed buyback with early buyout options available after one year without penalty. The city intends to transfer its existing FleetLink DVR camera system from a trade-in vehicle, requiring installation of eight cameras, associated cables, mounting, manuals, and training at the Fleet Maintenance Facility. Successful bidders must provide on-board diagnostics equipment and a one-year subscription to diagnostic and troubleshooting programs. While specific budget ranges are not explicitly stated, the procurement involves a comprehensive lease for a specialized refuse collection truck with significant technical and financial requirements.