Lease of Office Space for North Dallas Metroplex Regional Service Center

The Texas Department of Motor Vehicles is requesting proposals for a lease of 11,000 to 14,000 square feet of office space in the North Dallas Metroplex to establish a Dallas North Regional Service Center, with proposals due July 24, 2026 at 3:00 p.m. Central Time. The space must be located within one of sixteen specified Dallas-area zip codes and be Class A or B property compliant with Texas Accessibility Standards and the Americans with Disabilities Act.

The facility will serve Collin, Fannin, Grayson, Hunt, Kaufman, and Rockwall counties, replacing the previous Carrollton location. TxDMV will support 27 full-time employees and will require ground-floor contiguous space for public-facing operations, including a 1,600-square-foot lobby with seating for 80, fifteen customer service representative workstations (with four reserved for future growth), a 3,000-square-foot training room for up to 150 participants, a dedicated IT/Server room, conference and training rooms, break areas, and secured storage with capacity for money handling and license plate storage. The facility must provide 100 parking spaces (75 off-street), comprehensive HVAC and electrical systems meeting ASHRAE and National Electrical Code standards, and ADA-compliant facilities throughout.

Respondents must provide evidence of ownership or control through recorded deeds or legally enforceable agreements; no premises substitution is permitted. The initial lease term extends through August 31, 2036, with options for extension or renewal up to ten years in total. Lease commencement is anticipated September 1, 2026. Cost proposals must be submitted separately in Excel format using the provided Cost Proposal Worksheet, specifying monthly per-square-foot rates for base rent and, where applicable, janitorial and utilities services. TxDMV will select either Option 1 (rent only, with TxDMV procuring utilities and janitorial services directly) or Option 2 (rent and lease space costs combined).

Evaluation criteria are cost/price (20%), relevant experience and financial condition (20%), premises condition (15%), location and site plan (40%), and references (5%). Financial qualifications will be assessed through audited financial statements for the past three years, Dun and Bradstreet reports, and demonstrations of financial solvency. Respondents with Vendor Performance Tracking System scores below "C" or those with five or fewer years in business may be disqualified. All lease terms are based on the non-negotiable TxDMV Draft State Lease Agreement. TxDMV reserves the right to request Best and Final Offers, conduct interviews, or request additional information. A pre-proposal conference will be held prior to the response deadline; the Q&A form (Exhibit K) is the designated channel for submitting questions.