Lead and Copper Service Line Inventories

The City of Gallup, New Mexico is issuing a Request for Proposal (RFP) to procure professional services from a qualified contractor to conduct comprehensive lead and copper service line inventories within city limits in compliance with the Lead and Copper Rule Revisions (LCRR) published by the United States Environmental Protection Agency on January 15, 2021. The contractor will be responsible for executing visual inspections, collecting detailed data, conducting water sampling and testing, and providing a complete inventory report with required deliverables including maps, public outreach materials, and lead service line replacement plans. Key objectives include identifying the presence of lead or copper service lines throughout the city to ensure drinking water safety and meet federal regulatory requirements, with an initial inventory due to the EPA by October 16, 2024. The contractor must demonstrate firm history and relevant experience, capacity and capability to execute the project, strong past performance, qualified key personnel, and competitive pricing. Evaluation will be conducted on a 100-point system, with points awarded based on firm experience, technical capacity, past performance, key personnel qualifications, and cost considerations. Electronic proposals must be submitted through the City's eProcurement Portal by May 23, 2024, at 2:00 pm local time.

The RFP includes potential preference points for contractors that are local or New Mexico resident businesses, though no specific set-aside designations for disadvantaged enterprises are explicitly identified in the provided documentation. The contract will be executed using the City of Gallup's standard municipal agreement template, which requires contractors to maintain comprehensive insurance coverage including worker's compensation, commercial liability, and professional errors and omissions insurance, and to comply with all federal and state laws and procurement code requirements. The City reserves the right to reject any or all proposals and will select the contractor based on the most advantageous proposal considering evaluation criteria and the best interest of the City. No specific award value or budget range is disclosed in the available RFP materials, and no incumbent vendors or current contractors are identified. The contract term framework referenced in the sample agreement provides for professional services engagement with provisions for termination for cause or convenience.